Finance Administrator

CBRE, Inc.; Capenhurst; On-site; GBP 26,000 - 34,000; Full time

Job summary

CBRE, Inc. on-site at Capenhurst seeks an administrative professional to support facilities management operations. You will maintain QHSE documentation, manage CAFM systems, and coordinate maintenance across client sites.

The role involves processing invoices, purchase orders, timesheets, and reporting, with regular meetings to review performance and SLAs. Monday to Friday, 8am-5pm, early finish Fridays, on-site work.

Qualifications

• Proven experience in a similar administrative role.
• Experience within the FM industry is advantageous.

Responsibilities

• Maintain QHSE documentation using CBRE systems and records.
• Manage CAFM system as key user, including PPM records.
• Schedule engineers and coordinate on-site visits.
• Handle client calls and dispatch jobs to engineers.
• Process timesheets, expenses, and supplier invoices weekly.
• Prepare monthly reports with contract manager and review SLAs.
• Raise purchase orders and manage extra works within contracts.
• Monitor P&L and debt reports, and review open orders.
• Work Monday to Friday, 8am-5pm; early finish Fridays.

Skills

Administrative experience

FM industry knowledge

Vendor invoice processing

Tools

eLogbooks

CAFM system

Hazard Reports

Job description

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.
• Details
• Monday - Friday
• 8am - 5pm
• Early finish Fridays!
  Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs
  CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.