Finance Administrator

CBRE Group, Inc.; Wick; On-site; GBP 22,000 - 30,000; Full time

Job summary

CBRE Group, Inc. is seeking an administrative professional in Wick, Scotland. The candidate will ensure QHSE documentation is maintained, manage the CAFM system, and schedule engineers across client sites.

The ideal applicant will have proven experience in a similar role, with a preference for candidates who have experience within the FM industry. This position operates Monday through Friday from 8am to 5pm.

Qualifications

• Proven experience in a similar administrative role.
• Experience within the FM industry is advantageous.
• Experience with invoices and raising Purchase Orders.

Responsibilities

• Ensure QHSE documentation is maintained and readily available.
• Manage CAFM system as key user on site.
• Schedule engineers across client sites.
• Create and review Profit & Loss reports monthly.

Skills

Administrative role experience

FM industry knowledge

Invoice processing

Job description

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details:

• Monday - Friday
• 8am - 5pm

Qualifications & Experience:

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.