Finance Administrator – Facilities & FM Operations

CBRE Local UK; East Midlands; On-site; GBP 24,000 - 30,000; Full time

Job summary

CBRE Global Workplace Solutions in Nottingham is seeking a Finance Administrator to join our on-site team. You will maintain QHSE documentation, manage CAFM records, schedule engineers, and handle invoices and purchase orders within SLAs.

The role runs Monday to Friday, 8am to 5pm, with responsibilities including timesheets, expenses, and monthly contract reviews. Experience in FM or facilities management is advantageous, with a focus on accuracy and timely reporting.

Qualifications

• Proven experience in a similar administrative role.
• Experience within the FM industry is advantageous.
• Experience with invoices and raising purchase orders (POs).

Responsibilities

• Maintain QHSE documentation using CBRE systems.
• Act as key CAFM system user on site (PPM, reactive work, reporting).
• Schedule engineers across client sites and assign jobs.
• Process timesheets and expenses weekly.
• Create and raise Extra Works and purchase orders promptly.
• Review invoices, run P&L and debt reports, and support contract reviews.

Skills

Administrative experience

FM industry experience

Invoices and POs

Job description

CBRE Global Workplace Solutions in Nottingham is seeking a Finance Administrator to join our on-site team. You will maintain QHSE documentation, manage CAFM records, schedule engineers, and handle invoices and purchase orders within SLAs.

The role runs Monday to Friday, 8am to 5pm, with responsibilities including timesheets, expenses, and monthly contract reviews. Experience in FM or facilities management is advantageous, with a focus on accuracy and timely reporting.