Finance Administrator

CBRE Global Workplace Solutions (GWS); Chester; On-site; GBP 26,000 - 34,000; Full time

Job summary

CBRE Global Workplace Solutions is recruiting a Finance Administrator in Chester to maintain QHSE documentation, manage the CAFM system, and coordinate engineers across client sites. The role includes processing timesheets, invoices, POs, and supporting contract reviews.

You will generate monthly financial reports, handle debt and order tracking, and ensure tasks are completed within SLAs. Monday–Friday, 8am–5pm with early finish on Fridays at times.

Qualifications

• Proven experience in a similar administrative role
• Experience with invoices and raising POs is preferred
• FM industry experience is advantageous

Responsibilities

• Maintain QHSE and training records on CBRE systems
• Manage CAFM on-site as key user, including PPM and reporting
• Schedule engineers across client sites and distribute job requests
• Handle client calls and route tasks to engineers
• Process weekly timesheets and expenses
• Participate in weekly/monthly finance and contract review meetings
• Generate monthly customer reports with the contract manager
• Plan call outs, maintenance visits, and extra works within SLAs
• Create/raise Extra Works jobs and accurate Purchase Orders
• Review supplier invoices and ensure correct margins
• Run and review Profit & Loss reports monthly and influence results
• Run and review debt reports weekly
• Monitor open orders and follow up

Skills

Administrative experience

Invoices & POs

Tools

CAFM system

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are recruiting a Finance Administrator to join our growing team in Chester!

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details

• Monday - Friday
• 8am - 5pm
• Early finish Fridays!

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.