Finance Administrator

CBRE Local UK; East Midlands; On-site; GBP 24,000 - 30,000; Full time

Job summary

CBRE Global Workplace Solutions in Nottingham is seeking a Finance Administrator to join our on-site team. You will maintain QHSE documentation, manage CAFM records, schedule engineers, and handle invoices and purchase orders within SLAs.

The role runs Monday to Friday, 8am to 5pm, with responsibilities including timesheets, expenses, and monthly contract reviews. Experience in FM or facilities management is advantageous, with a focus on accuracy and timely reporting.

Qualifications

• Proven experience in a similar administrative role.
• Experience within the FM industry is advantageous.
• Experience with invoices and raising purchase orders (POs).

Responsibilities

• Maintain QHSE documentation using CBRE systems.
• Act as key CAFM system user on site (PPM, reactive work, reporting).
• Schedule engineers across client sites and assign jobs.
• Process timesheets and expenses weekly.
• Create and raise Extra Works and purchase orders promptly.
• Review invoices, run P&L and debt reports, and support contract reviews.

Skills

Administrative experience

FM industry experience

Invoices and POs

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are recruiting a Finance Administrator to join our growing team in Nottingham!

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details

• Monday - Friday
• 8am - 5pm

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.