Finance Administrator

CBRE Local UK; Capenhurst; On-site; GBP 26,000 - 34,000; Full time

Job summary

CBRE Global Workplace Solutions is seeking a Finance Administrator to join our Chester team. You will manage CAFM system on site, process invoices and POs, collate timesheets, and prepare monthly reports with the contract manager.

Working Monday to Friday, 8am to 5pm, with an early finish on Fridays. This role requires proven administrative experience and familiarity with invoicing within the FM sector; experience with eLogbooks and PPE records is a plus.

Qualifications

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

Responsibilities

• Maintain QHSE documentation and records.
• Manage CAFM system on site as key user.
• Schedule engineers and allocate tasks.
• Process timesheets and expenses weekly.
• Prepare monthly reports with contract manager and participate in reviews.
• Raise and process purchase orders and supplier invoices.
• Generate sales invoices and monitor margins.
• Review debt and open orders regularly.

Skills

Administrative experience

Invoicing

PO creation

Finance coordination

Tools

CAFM system

eLogbooks

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are recruiting a Finance Administrator to join our growing team in Chester!

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details

• Monday - Friday
• 8am - 5pm
• Early finish Fridays!

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.