Finance & Operations Administrator – FM (Chester)

CBRE Global Workplace Solutions (GWS); Chester; On-site; GBP 26,000 - 34,000; Full time

Job summary

CBRE Global Workplace Solutions is recruiting a Finance Administrator in Chester to maintain QHSE documentation, manage the CAFM system, and coordinate engineers across client sites. The role includes processing timesheets, invoices, POs, and supporting contract reviews.

You will generate monthly financial reports, handle debt and order tracking, and ensure tasks are completed within SLAs. Monday–Friday, 8am–5pm with early finish on Fridays at times.

Qualifications

• Proven experience in a similar administrative role
• Experience with invoices and raising POs is preferred
• FM industry experience is advantageous

Responsibilities

• Maintain QHSE and training records on CBRE systems
• Manage CAFM on-site as key user, including PPM and reporting
• Schedule engineers across client sites and distribute job requests
• Handle client calls and route tasks to engineers
• Process weekly timesheets and expenses
• Participate in weekly/monthly finance and contract review meetings
• Generate monthly customer reports with the contract manager
• Plan call outs, maintenance visits, and extra works within SLAs
• Create/raise Extra Works jobs and accurate Purchase Orders
• Review supplier invoices and ensure correct margins
• Run and review Profit & Loss reports monthly and influence results
• Run and review debt reports weekly
• Monitor open orders and follow up

Skills

Administrative experience

Invoices & POs

Tools

CAFM system

Job description

CBRE Global Workplace Solutions is recruiting a Finance Administrator in Chester to maintain QHSE documentation, manage the CAFM system, and coordinate engineers across client sites. The role includes processing timesheets, invoices, POs, and supporting contract reviews.

You will generate monthly financial reports, handle debt and order tracking, and ensure tasks are completed within SLAs. Monday–Friday, 8am–5pm with early finish on Fridays at times.