Finance Assistant

Médecins Sans Frontières (MSF); United Kingdom; On-site; GBP 25,000 - 40,000; Full time

Job summary

An international humanitarian organization in the United Kingdom seeks a finance administrator to manage cash procedures, process supplier payments, and ensure financial compliance. The role involves engaging in various accounting tasks, assisting with salary preparations, and supporting budgeting activities. Strong experience in finance and a thorough understanding of financial documentation are essential. This position plays a vital role in supporting the organization’s financial integrity and operational efficiency.

Qualifications

• Experience in finance and accounting roles.
• Strong understanding of financial compliance and documentation.
• Ability to manage multiple financial tasks simultaneously.

Responsibilities

• Ensure control and security of cash management.
• Process payments to suppliers and manage accounting tasks.
• Assist in the preparation of salary payments.

Skills

Cash management procedures

Accounting software

Tax calculation (VAT, AIT)

Financial reporting

Budgeting

Administrative support

Job description

• Implementing cash management procedures in order to ensure the highest control and security, assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to en-sure the coverage of daily needs, advances on salaries, payroll, etc.
• Processing the payment to suppliers and keep strict on all documentation involved, informing the administra-tion manager of any sort of disparity
• Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in ac-counting software, in order to ensure strict control of all expenditures and the reliability of statements and do-cumentation.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Fi-nance Manager in translating documents into local language and assisting in meetings upon request.
• Support out team in the nhospital with administration at the hospital and any other administrative task dele-gated by the Project Finance Manager.
• Ensuring the availability and validity of invoices/receipts, purchase orders/lists reception reports, contracts, quotations, comparative bid analysis (CBA) and other applicable supporting documents following the organization authorization table, policy and procedure.
• Prepare, control and monitor cheque payments and bank transfers, and record transactions in the accounting system, ensuring all documentation and authorizations required to support entries are provided.
• Assisting with the preparation of salary payments as required LRS & CBTM.
• Calculate relevant taxes (e.g., VAT and AIT) on payments made by cheque/bank and record payables in an accurate manner in the accounting system.
• Perform monthly reconciliations before closing the monthly accounts; manage bank reconciliations and monthly bank statements if applicable.
• Prepare the monthly bookkeeping to Coordination by checking the completion, accuracy and organization of documents.
• Assist with the food pot calculation process, including the booking of entries for expat subaccount contributions.
• Supports in performing duties when the Project Finance Manager is on leave.
• Preparing monthly money request in collaboration of project finance manager and submit to coordination.
• Posting e-TDS and VAT extracted amount from the payments to the government portal to prepare the challan monthly basis and clearing the liability of organization by executing payments to government revenue account.
• Reporting on local compliances to IST audit team including challans (VAT, TDS, and PIT), Mushak 6.6 monthly basis.
• Internal reporting on LRS medical reimbursement, mid-month/monthly UF full reports, contract tracker and bring correction if needeed.
• Managining contract/agreement by printing on legal paper, archiving and sending to IST audit team in collabration of coordination.
• Support the Finance manager in budgeting and budget follow up
• Support the hospital team in finance administration tasks
• Performing additional finance tasks on a required basis when assigned by the line manager.