Facilities PPM & Minor Works Lead

Orange Recruitment; Scotland; On-site; GBP 32,000 - 36,000; Full time

Job summary

Orange Recruitment is recruiting a PPM & Minor Works Manager based in West Lothian to own planned maintenance, compliance scheduling and minor works across multiple sites. The role requires coordinating contractors, reviewing quotations and ensuring timely completion with proper certification.

Core hours are Monday to Friday with some flexibility. The successful candidate will monitor programmes, maintain CAFM records, generate progress reports and support continuous improvement in service

Qualifications

• Experience in Facilities Management, Planned Maintenance, Compliance Management or a similar operational role.
• Proven experience coordinating contractors, maintenance schedules and compliance activities.
• Strong understanding of statutory compliance requirements and planned preventative maintenance programmes.
• Experience using CAFM, maintenance management or scheduling systems.
• Ability to manage multiple workstreams and prioritise effectively.
• Strong commercial awareness with experience managing quotations and costs.
• Excellent organisational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Confident building positive relationships with clients, contractors and colleagues.
• Good working knowledge of Microsoft Office, particularly Excel, Outlook and Teams.
• Ability to work independently whilst contributing effectively within a wider team.
• Proactive approach to problem solving and continuous improvement.

Responsibilities

• Build, maintain and manage forward-looking PPM schedules across multiple contracts and sites.
• Track statutory and contractual maintenance activities to ensure compliance requirements are met.
• Monitor overdue visits, inspections and remedial actions, driving completion within agreed timescales.
• Coordinate contractor attendance, site access arrangements and service delivery.
• Obtain, review and manage quotations for remedial works and minor projects.
• Liaise with clients and internal stakeholders to secure approvals and communicate progress updates.
• Ensure all maintenance visits, remedials and minor works are supported by accurate completion evidence and certification.
• Maintain accurate records within CAFM and business management systems.
• Produce weekly and monthly reports on compliance status, programme performance, risks and outstanding actions.
• Monitor expenditure against budgets and highlight cost implications or opportunities for improvement.
• Escalate compliance risks, contractor performance issues or operational concerns in a timely manner.
• Support continuous improvement initiatives to enhance maintenance planning and service delivery.
• Work collaboratively with operational teams, engineers, subcontractors and clients to achieve service objectives.
• Undertake any other duties reasonably required to support the business.

Skills

Facilities Management

Planned Maintenance

Compliance Management

Contractor Coordination

Budgeting

Stakeholder Communication

MS Office (Excel, Outlook, Teams)

Tools

CAFM

Excel

Outlook

Teams

Job description

Orange Recruitment is recruiting a PPM & Minor Works Manager based in West Lothian to own planned maintenance, compliance scheduling and minor works across multiple sites. The role requires coordinating contractors, reviewing quotations and ensuring timely completion with proper certification.

Core hours are Monday to Friday with some flexibility. The successful candidate will monitor programmes, maintain CAFM records, generate progress reports and support continuous improvement in service