PPM & Minor Works Manager

Simply Solutions (Europe) Limited; East Calder; On-site; GBP 32,000 - 36,000; Full time

Job summary

Simply Solutions (Europe) Limited in West Lothian is seeking a PPM & Minor Works Manager to own planned maintenance and minor works delivery. You will oversee schedules, coordinate contractors and ensure compliance with statutory obligations. Join a fast-paced facilities team.

Core hours are Monday to Friday with some flexibility; salary £32,000 to £36,000 depending on experience and benefits. You will develop forward-looking maintenance plans, manage quotations and costs, monitor progress and

Qualifications

• Experience in Facilities Management, Planned Maintenance, or Compliance Management.
• Proven experience coordinating contractors and maintenance schedules.
• Strong understanding of statutory compliance requirements and planning programmes.
• Experience using CAFM or maintenance scheduling systems.
• Ability to manage multiple workstreams and prioritise effectively.
• Commercial awareness with experience managing quotations and costs.
• Excellent organisational skills with attention to detail.
• Strong written and verbal communication skills.
• Able to build relationships with clients, contractors and colleagues.
• Proficient with Microsoft Excel, Outlook and Teams.

Responsibilities

• Create and maintain forward-looking PPM schedules across multiple contracts and sites.
• Track statutory and contractual maintenance activities to ensure compliance.
• Monitor overdue visits, inspections and remedial actions and drive timely completion.
• Coordinate contractor attendance, site access arrangements and service delivery.
• Obtain, review and manage quotations for remedial works and minor projects.
• Liaise with clients and internal stakeholders to secure approvals and communicate progress.
• Ensure maintenance visits, remedials and minor works have completion evidence and certification.
• Maintain records within CAFM and business management systems.
• Produce weekly and monthly reports on compliance status, programme performance, risks and actions.
• Monitor expenditure against budgets and identify cost improvements.

Skills

Facilities management

Planned maintenance

Compliance management

Contractor coordination

Quotations management

Budget awareness

Communication

Organisation

Problem solving

Team collaboration

Tools

CAFM systems

Excel

Outlook

Teams

Job description

PPM & Minor Works Manager

Annual Salary: £32,000 £36,000 per annum + benefits

Are you highly organised with strong experience in planned maintenance, compliance scheduling or facilities management?

Do you have experience coordinating contractors, remedial works and statutory compliance activities?

Are you commercially aware with the ability to manage maintenance programmes, quotations and costs effectively?

Do you thrive in a fast-paced environment where attention to detail, organisation and proactive management are essential?

This role is ideal for an experienced facilities, maintenance or compliance professional looking to take ownership of planned maintenance programmes and minor works delivery. You will play a key role in ensuring statutory and contractual maintenance obligations are completed on time, remedial actions are tracked through to completion, and clients receive a first-class service.

Based in West Lothian, this full-time position offers a salary of £32,000 £36,000 per annum depending on experience. Core hours are Monday to Friday, with occasional flexibility required to support operational requirements.

Role Overview

The PPM & Minor Works Manager will take direct operational ownership of planned preventative maintenance (PPM), compliance scheduling and minor works coordination across the business portfolio.

You will be responsible for creating and maintaining forward-looking maintenance schedules, coordinating contractors and site access, managing quotations and approvals, and ensuring all planned and remedial works are completed with appropriate certification and completion evidence.

Working closely with clients, contractors, engineers and internal stakeholders, you will ensure compliance obligations are met, programme performance is monitored, and risks are proactively managed.

The successful candidate will be highly organised, detail-focused and confident managing multiple priorities while maintaining excellent customer service and communication standards.

Duties Include:

• Build, maintain and manage forward-looking PPM schedules across multiple contracts and sites.
• Track statutory and contractual maintenance activities to ensure compliance requirements are met.
• Monitor overdue visits, inspections and remedial actions, driving completion within agreed timescales.
• Coordinate contractor attendance, site access arrangements and service delivery.
• Obtain, review and manage quotations for remedial works and minor projects.
• Liaise with clients and internal stakeholders to secure approvals and communicate progress updates.
• Ensure all maintenance visits, remedials and minor works are supported by accurate completion evidence and certification.
• Maintain accurate records within CAFM and business management systems.
• Produce weekly and monthly reports on compliance status, programme performance, risks and outstanding actions.
• Monitor expenditure against budgets and highlight cost implications or opportunities for improvement.
• Escalate compliance risks, contractor performance issues or operational concerns in a timely manner.
• Support continuous improvement initiatives to enhance maintenance planning and service delivery.
• Work collaboratively with operational teams, engineers, subcontractors and clients to achieve service objectives.
• Undertake any other duties reasonably required to support the business.

Skills & Experience Required:

• Previous experience in Facilities Management, Planned Maintenance, Compliance Management or a similar operational role.
• Proven experience coordinating contractors, maintenance schedules and compliance activities.
• Strong understanding of statutory compliance requirements and planned preventative maintenance programmes.
• Experience using CAFM, maintenance management or scheduling systems.
• Ability to manage multiple workstreams and prioritise effectively.
• Strong commercial awareness with experience managing quotations and costs.
• Excellent organisational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Confident building positive relationships with clients, contractors and colleagues.
• Good working knowledge of Microsoft Office, particularly Excel, Outlook and Teams.
• Ability to work independently whilst contributing effectively within a wider team.
• Proactive approach to problem solving and continuous improvement.

Key Attributes:

• Highly organised and methodical.
• Results-driven and accountable.
• Strong sense of urgency.
• Customer-focused.
• Analytical and commercially aware.
• Professional and confident communicator.
• Adaptable and resilient in a fast-paced environment.

This is an excellent opportunity for a facilities or compliance professional seeking greater ownership and responsibility within a growing and dynamic business. You will play a crucial role in ensuring planned maintenance, compliance activities and minor works projects are delivered efficiently, compliantly and to the highest standard.