Facilities Operations Administrator (Office-Based, Regional Travel)

Boden Group; Preston; On-site; GBP 26,000 - 31,000; Full time

Benefits offered by this job

Office-based role

37.5 hours per week

Occasional regional travel

Job summary

Boden Group in Preston, United Kingdom, is seeking an organised Administrator to support a seven-person operations team delivering maintenance and facilities services across multiple sites. This is a 37.5-hour, office-based role with occasional regional travel.

You will manage day-to-day admin queries, coordinate meetings, raise purchase orders and maintain records, including in Maximo or similar systems. A full UK driving licence and BPSS clearance eligibility are required.

Qualifications

• Experience in a busy operational environment.
• Strong MS Office skills (Word, Excel, Outlook).
• Excellent organisation and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer service skills.
• Experience with maintenance or asset management systems is advantageous.
• Maximo experience is desirable.
• Full UK driving licence and flexibility for occasional regional travel.
• Ability to obtain BPSS Security Clearance.

Responsibilities

• Act as the first point of contact for day-to-day administrative enquiries.
• Coordinate meetings, prepare agendas, take minutes and maintain action logs.
• Support the coordination of planned and reactive maintenance works.
• Liaise with contractors and internal teams to schedule works and permit bookings.
• Raise and process purchase orders and support work order administration.
• Prepare project packs, reports and operational documentation.
• Maintain accurate electronic and paper filing systems.
• Update records within Maximo or similar systems.
• Support security vetting and wider operational administration as required.

Skills

Microsoft Office

Organisational skills

Communication & customer service

Multitasking & deadlines

Office administration experience

Driving licence

BPSS Security Clearance eligibility

Tools

Maximo

Job description

Boden Group in Preston, United Kingdom, is seeking an organised Administrator to support a seven-person operations team delivering maintenance and facilities services across multiple sites. This is a 37.5-hour, office-based role with occasional regional travel.

You will manage day-to-day admin queries, coordinate meetings, raise purchase orders and maintain records, including in Maximo or similar systems. A full UK driving licence and BPSS clearance eligibility are required.