Facilities Operations Admin (Maximo & Site Support)

VIVO Defence; Preston; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Hybrid work structure

Disability Confident Leader

Job summary

VIVO Defence Services, a joint venture integrating Serco and EQUANS capabilities, is seeking an Administrator to join the Operations Team at Fulwood Barracks, Preston. This 100% office-based role supports multiple North West sites, with occasional travel to Chester and Blackpool.

You will handle bookings, reports, meeting minutes and maintain filing systems, ensuring efficient daily operations. You’ll be highly organized with strong communication skills, a keen eye for detail and a

Qualifications

• Experience in Administration and handling multiple tasks in a busy office.
• Proficient in Microsoft Word, Excel, Outlook.
• BPSS clearance or willingness to obtain during onboarding.

Responsibilities

• Coordinate appointments and respond to telephone and digital enquiries.
• Prepare reports, meeting agendas, minutes and action logs, and maintain filing systems (electronic and paper).
• Organise meetings, events and accommodation; coordinate planned and reactive works with contractors.
• Raise purchase orders, create project packs and support security vetting and BPSS clearance processes.
• Liaise with Authorised Persons to manage permit bookings; provide administrative support across departments.
• Support operational processes and contribute to Maximo-related activities on site.

Skills

Administration

Microsoft Office

Maximo

Attention to detail

Communication

Driving licence

Tools

Maximo

Job description

VIVO Defence Services, a joint venture integrating Serco and EQUANS capabilities, is seeking an Administrator to join the Operations Team at Fulwood Barracks, Preston. This 100% office-based role supports multiple North West sites, with occasional travel to Chester and Blackpool.

You will handle bookings, reports, meeting minutes and maintain filing systems, ensuring efficient daily operations. You’ll be highly organized with strong communication skills, a keen eye for detail and a