Administrator

Boden Group; Preston; On-site; GBP 26,000 - 31,000; Full time

Benefits offered by this job

Office-based role

37.5 hours per week

Occasional regional travel

Job summary

Boden Group in Preston, United Kingdom, is seeking an organised Administrator to support a seven-person operations team delivering maintenance and facilities services across multiple sites. This is a 37.5-hour, office-based role with occasional regional travel.

You will manage day-to-day admin queries, coordinate meetings, raise purchase orders and maintain records, including in Maximo or similar systems. A full UK driving licence and BPSS clearance eligibility are required.

Qualifications

• Experience in a busy operational environment.
• Strong MS Office skills (Word, Excel, Outlook).
• Excellent organisation and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer service skills.
• Experience with maintenance or asset management systems is advantageous.
• Maximo experience is desirable.
• Full UK driving licence and flexibility for occasional regional travel.
• Ability to obtain BPSS Security Clearance.

Responsibilities

• Act as the first point of contact for day-to-day administrative enquiries.
• Coordinate meetings, prepare agendas, take minutes and maintain action logs.
• Support the coordination of planned and reactive maintenance works.
• Liaise with contractors and internal teams to schedule works and permit bookings.
• Raise and process purchase orders and support work order administration.
• Prepare project packs, reports and operational documentation.
• Maintain accurate electronic and paper filing systems.
• Update records within Maximo or similar systems.
• Support security vetting and wider operational administration as required.

Skills

Microsoft Office

Organisational skills

Communication & customer service

Multitasking & deadlines

Office administration experience

Driving licence

BPSS Security Clearance eligibility

Tools

Maximo

Job description

Are you an organised and proactive Administrator who enjoys working in a fast-paced operational environment? A leading Facilities Management organisation is seeking an Administrator in the NorthWest to support a seven-person operations team delivering maintenance and facilities services across multiple sites.

This is a100% office-based role, with occasional regional travel required.

The Role As the Administrator, you’ll:

• Act as the first point of contact for day-to-day administrative enquiries.
• Coordinate meetings, prepare agendas, take minutes and maintain action logs.
• Support the coordination of planned and reactive maintenance works.
• Liaise with contractors and internal teams to schedule works and permit bookings.
• Raise and process purchase orders and support work order administration.
• Prepare project packs, reports and operational documentation.
• Maintain accurate electronic and paper filing systems.
• Update records within Maximo or similar maintenance management systems.
• Support security vetting and wider operational administration as required.

You To be successful, you’ll bring:

• Previous administration experience within a busy operational environment.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• Excellent organisation and attention to detail.
• Confidence managing multiple priorities and deadlines.
• Strong communication and customer service skills.
• Experience with maintenance or asset management systems would be advantageous.
• Maximo experience would be desirable.
• A full UK driving licence and flexibility for occasional regional travel.
• Ability to obtain BPSS Security Clearance.

What's in it for you?

• £28,500 per annum
• Permanent, full-time position
• 37.5 hours per week, Monday to Friday
• Working hours of 8:00am–4:30pm
• Supportive, close-knit operational team
• Varied role with exposure to Facilities Management and maintenance operations
• Opportunity to develop experience across a regional portfolio