Facilities Ops Administrator – Maximo Friendly

Boden Group; Lancashire; On-site; GBP 26,000 - 31,000; Full time

Job summary

Boden Group is seeking an Administrator in the North West to support a seven-person operations team delivering maintenance and facilities services across multiple sites. This is a 100% office-based role with occasional regional travel.

You will coordinate meetings, raise purchase orders, manage Maximo records, and maintain filing systems while handling multiple priorities. The role requires strong MS Office skills and excellent customer service.

Qualifications

• Previous administration experience within a busy operational environment.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• Excellent organisation and attention to detail.
• Confidence managing multiple priorities and deadlines.
• Strong communication and customer service skills.
• Experience with maintenance or asset management systems would be advantageous.
• Maximo experience would be desirable.
• A full UK driving licence and flexibility for occasional regional travel.
• Ability to obtain BPSS Security Clearance.

Responsibilities

• Act as the first point of contact for day-to-day administrative enquiries.
• Coordinate meetings, prepare agendas, take minutes and maintain action logs.
• Support the coordination of planned and reactive maintenance works.
• Liaise with contractors and internal teams to schedule works and permit bookings.
• Raise and process purchase orders and support work order administration.
• Prepare project packs, reports and operational documentation.
• Maintain accurate electronic and paper filing systems.
• Update records within Maximo or similar maintenance management systems.
• Support security vetting and wider operational administration as required.

Skills

Administration

MS Office

Communication

Maximo

Tools

Maximo

Job description

Boden Group is seeking an Administrator in the North West to support a seven-person operations team delivering maintenance and facilities services across multiple sites. This is a 100% office-based role with occasional regional travel.

You will coordinate meetings, raise purchase orders, manage Maximo records, and maintain filing systems while handling multiple priorities. The role requires strong MS Office skills and excellent customer service.