Facilities & Maintenance Admin - UK Operations (6‑Month)

DP World; Coventry; On-site; GBP 26,000 - 34,000; Full time

Job summary

DP World in Coventry, United Kingdom, is seeking a highly organised Facilities and Maintenance Administrator for a 6-month fixed term contract. You will support engineering, facilities and maintenance activities across the UK, ensuring administrative processes, contractor management, compliance records and maintenance data are accurate and up to date.

You will coordinate service visits, manage documentation, dashboards, contract administration, procurement and budgeting trackers.

Qualifications

• Experience in administrative, facilities, maintenance or engineering support roles.
• Strong MS Office and record-keeping skills.
• Ability to manage documentation and reporting systems.
• Excellent organisation and attention to detail.
• Full UK driving licence and willingness to travel between UK sites as required.
• Excellent communication with stakeholders at all levels.

Responsibilities

• Coordinate service visits with external contractors, ensuring documentation is compliant.
• Maintain maintenance tracking systems and dashboards.
• Support contract administration including end dates and renewal requirements.
• Manage procurement and purchase requisition activities for engineering, maintenance and facilities requirements.
• Maintain budget and expenditure trackers, providing accurate administrative support to the wider team.
• Conduct internal compliance audits and ensure documentation meets local legal and regulatory requirements.
• Collaborate with teams across multiple UK locations to standardise processes and promote continuous improvement initiatives.

Skills

Administration

Facilities management

Contract administration

Budget tracking

Compliance

Stakeholder management

MS Office

Education

STEM degree

Tools

Microsoft Office

Job description

DP World in Coventry, United Kingdom, is seeking a highly organised Facilities and Maintenance Administrator for a 6-month fixed term contract. You will support engineering, facilities and maintenance activities across the UK, ensuring administrative processes, contractor management, compliance records and maintenance data are accurate and up to date.

You will coordinate service visits, manage documentation, dashboards, contract administration, procurement and budgeting trackers.