Facilities & Maintenance Operations Coordinator

The Peninsular and Oriental Steam Navigation Company; Coventry; On-site; GBP 26,000 - 36,000; Full time

Job summary

DP World is seeking a highly organised Facilities and Maintenance Administrator on a 6 month fixed term contract to support engineering, facilities and maintenance activities across the UK. The role focuses on administrative processes, contractor management, compliance records and accurate maintenance data to drive efficiency and improvements.

You will coordinate visits, manage documentation, monitor contracts and support procurement, budgeting and reporting while travelling between UK sites as

Qualifications

• Experience in an administrative, facilities, maintenance, engineering support or operational support role.
• Strong admin skills with MS Office proficiency.
• Ability to manage records, documentation, compliance information and reporting systems.
• Ability to prioritise multiple tasks, meet deadlines and maintain accuracy.

Responsibilities

• Coordinate service visits with external contractors and collect documentation (risk assessments, method statements, inductions and insurance).
• Maintain and update maintenance tracking systems, dashboards and company records.
• Support contract administration, including monitoring service contract end dates and renewals.
• Manage procurement and purchase requisition activities for engineering, maintenance and facilities needs.
• Maintain budget/expenditure trackers and provide administrative support.
• Conduct internal compliance audits to meet local legal/regulatory requirements.
• Build relationships with colleagues, contractors and suppliers to resolve issues and support operations.
• Collaborate across UK locations to standardise processes and drive continuous improvement.

Skills

Administrative experience

Communication

Organisational skills

Attention to detail

Tools

Microsoft Office

Job description

DP World is seeking a highly organised Facilities and Maintenance Administrator on a 6 month fixed term contract to support engineering, facilities and maintenance activities across the UK. The role focuses on administrative processes, contractor management, compliance records and accurate maintenance data to drive efficiency and improvements.

You will coordinate visits, manage documentation, monitor contracts and support procurement, budgeting and reporting while travelling between UK sites as