Facilities and Maintenance Administrator

The Peninsular and Oriental Steam Navigation Company; Coventry; On-site; GBP 26,000 - 36,000; Full time

Job summary

DP World is seeking a highly organised Facilities and Maintenance Administrator on a 6 month fixed term contract to support engineering, facilities and maintenance activities across the UK. The role focuses on administrative processes, contractor management, compliance records and accurate maintenance data to drive efficiency and improvements.

You will coordinate visits, manage documentation, monitor contracts and support procurement, budgeting and reporting while travelling between UK sites as

Qualifications

• Experience in an administrative, facilities, maintenance, engineering support or operational support role.
• Strong admin skills with MS Office proficiency.
• Ability to manage records, documentation, compliance information and reporting systems.
• Ability to prioritise multiple tasks, meet deadlines and maintain accuracy.

Responsibilities

• Coordinate service visits with external contractors and collect documentation (risk assessments, method statements, inductions and insurance).
• Maintain and update maintenance tracking systems, dashboards and company records.
• Support contract administration, including monitoring service contract end dates and renewals.
• Manage procurement and purchase requisition activities for engineering, maintenance and facilities needs.
• Maintain budget/expenditure trackers and provide administrative support.
• Conduct internal compliance audits to meet local legal/regulatory requirements.
• Build relationships with colleagues, contractors and suppliers to resolve issues and support operations.
• Collaborate across UK locations to standardise processes and drive continuous improvement.

Skills

Administrative experience

Communication

Organisational skills

Attention to detail

Tools

Microsoft Office

Job description

Are you a highly organised administrator who thrives on keeping operations running smoothly? Join DP World as a Facilities and Maintenance Administrator on this 6 month fixed term contract and play a vital role in supporting engineering, facilities, and maintenance activities across the UK while driving compliance, efficiency, and continuous improvement.

About the Role

As a Facilities and Maintenance Administrator, you will be at the heart of our Engineering and Facilities function, ensuring administrative processes, contractor management, compliance records, and maintenance data are accurate, complete, and up to date. You will work closely with internal stakeholders and external partners to support operational excellence across multiple UK locations.

How you will contribute

• Coordinate service visits with external contractors, ensuring all required documentation including risk assessments, method statements, inductions and insurance details are received and compliant.
• Maintain and update maintenance tracking systems, dashboards and company records to ensure accurate reporting and performance management.
• Support the Engineering and Facilities teams with contract administration, including monitoring service contract end dates and renewal requirements.
• Manage procurement and purchase requisition activities for engineering, maintenance and facilities requirements.
• Maintain budget and expenditure trackers, providing accurate administrative support to the wider team.
• Conduct internal compliance audits and ensure documentation meets local legal and regulatory requirements.
• Build strong relationships with colleagues, contractors and suppliers to resolve issues and support efficient operational delivery.
• Collaborate with teams across multiple UK locations to standardise processes and promote continuous improvement initiatives.

What you will bring

• You’ll have experience in an administrative, facilities, maintenance, engineering support or operational support role, or you may be a recent STEM graduate seeking your first opportunity in industry.
• Strong administration skills with excellent working knowledge of Microsoft Office applications.
• Ability to manage records, documentation, compliance information and reporting systems.
• Ability to prioritise multiple tasks, meet deadlines and maintain a high level of accuracy.
• Full UK driving licence and willingness to travel between UK sites as required.
• Builds effective working relationships across multiple teams and departments.
• Communicates clearly and confidently with stakeholders at all levels and external partners.
• Demonstrates strong organisational skills whilst managing competing priorities.
• Maintains a high level of attention to detail when handling documentation and compliance activities.
• Handles confidential information with discretion and professionalism

Requirements for applicants

• Must hold the right to work in the UK
• Must not have any unspent criminal convictions (DBS checks are carried out)

Compensation

DP World offers exciting and challenging roles within a growing international organisation. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 120,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses — Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What’s more, we’re reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.

WE MAKE TRADE FLOW

To Change What’s Possible for Everyone