Facilities and Maintenance Administrator

DP World; Coventry; On-site; GBP 26,000 - 34,000; Full time

Job summary

DP World in Coventry, United Kingdom, is seeking a highly organised Facilities and Maintenance Administrator for a 6-month fixed term contract. You will support engineering, facilities and maintenance activities across the UK, ensuring administrative processes, contractor management, compliance records and maintenance data are accurate and up to date.

You will coordinate service visits, manage documentation, dashboards, contract administration, procurement and budgeting trackers.

Qualifications

• Experience in administrative, facilities, maintenance or engineering support roles.
• Strong MS Office and record-keeping skills.
• Ability to manage documentation and reporting systems.
• Excellent organisation and attention to detail.
• Full UK driving licence and willingness to travel between UK sites as required.
• Excellent communication with stakeholders at all levels.

Responsibilities

• Coordinate service visits with external contractors, ensuring documentation is compliant.
• Maintain maintenance tracking systems and dashboards.
• Support contract administration including end dates and renewal requirements.
• Manage procurement and purchase requisition activities for engineering, maintenance and facilities requirements.
• Maintain budget and expenditure trackers, providing accurate administrative support to the wider team.
• Conduct internal compliance audits and ensure documentation meets local legal and regulatory requirements.
• Collaborate with teams across multiple UK locations to standardise processes and promote continuous improvement initiatives.

Skills

Administration

Facilities management

Contract administration

Budget tracking

Compliance

Stakeholder management

MS Office

Education

STEM degree

Tools

Microsoft Office

Job description

Facilities and Maintenance Administrator

Coventry, United Kingdom

Job Description

Are you a highly organised administrator who thrives on keeping operations running smoothly? Join DP World as a Facilities and Maintenance Administrator on this 6 month fixed term contract and play a vital role in supporting engineering, facilities, and maintenance activities across the UK while driving compliance, efficiency, and continuous improvement.

About the Role: As a Facilities and Maintenance Administrator, you will be at the heart of our Engineering and Facilities function, ensuring administrative processes, contractor management, compliance records, and maintenance data are accurate, complete, and up to date. You will work closely with internal stakeholders and external partners to support operational excellence across multiple UK locations.

How you will contribute:

Coordinate service visits with external contractors, ensuring all required documentation including risk assessments, method statements, inductions and insurance details are received and compliant.

Maintain and update maintenance tracking systems, dashboards and company records to ensure accurate reporting and performance management.

Support the Engineering and Facilities teams with contract administration, including monitoring service contract end dates and renewal requirements.

Manage procurement and purchase requisition activities for engineering, maintenance and facilities requirements.

Maintain budget and expenditure trackers, providing accurate administrative support to the wider team.

Conduct internal compliance audits and ensure documentation meets local legal and regulatory requirements.

Build strong relationships with colleagues, contractors and suppliers to resolve issues and support efficient operational delivery.

Collaborate with teams across multiple UK locations to standardise processes and promote continuous improvement initiatives.

What you will bring:

• You'll have experience in an administrative, facilities, maintenance, engineering support or operational support role, or you may be a recent STEM graduate seeking your first opportunity in industry.
• Strong administration skills with excellent working knowledge of Microsoft Office applications.
• Ability to manage records, documentation, compliance information and reporting systems.
• Ability to prioritise multiple tasks, meet deadlines and maintain a high level of accuracy.
• Full UK driving licence and willingness to travel between UK sites as required.
• Builds effective working relationships across multiple teams and departments.
• Communicates clearly and confidently with stakeholders at all levels and external partners.
• Demonstrates strong organisational skills whilst managing competing priorities.
• Maintains a high level of attention to detail when handling documentation and compliance activities.
• Handles confidential information with discretion and professionalism

Compensation

DP World offers exciting and challenging roles within a growing international organisation. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 120,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses — Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What’s more, we’re reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.

WE MAKE TRADE FLOW
To Change What’s Possible for Everyone

#LI-LC3

DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.

By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualification for this or other job vacancies.