Facilities Coordinator: London Office & Operations

Intercontinental Exchange; City of Westminster; On-site; GBP 26,000 - 36,000; Full time

Job summary

Intercontinental Exchange in London is seeking a highly organized Facilities professional with 2+ years of experience to support our City of Westminster site. You will manage day-to-day office needs, coordinate supplies, and act as the liaison with landlords and IT/admin teams.

You will handle internal moves, mail distribution, and service calls while maintaining a professional, service-oriented demeanor in a fast-paced, 100+ person environment.

Qualifications

• Excellent communication and negotiating skills.
• Proficiency in Microsoft Office Suite.
• Organized and able to multi-task.
• Able to work independently and complete tasks without supervision.
• Outgoing with a can-do attitude.
• Excellent service mentality.
• Experience in a dynamic, 100+ person office environment.

Responsibilities

• Daily walk through of office space to maintain the appearance of the office.
• Address facility related employee requests and concerns.
• Track inventory and coordinate delivery of office and breakout area supplies.
• Review quotations and process internal purchase requests.
• Facilitate clean up food/drinks/refreshments for meetings and events.
• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams.
• Maintenance of office equipment
• Light repair
• Placing and logging service calls
• Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail
• Create courier bookings and oversee international shipments, as required
• Participate in ISO meetings and contribute to certification retention
• Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive.

Skills

Communication

Negotiation

Organization

Multi-tasking

Independence

Service mindset

Office culture

Weekend availability

Office environment experience

Tools

Microsoft Office Suite

Job description

Intercontinental Exchange in London is seeking a highly organized Facilities professional with 2+ years of experience to support our City of Westminster site. You will manage day-to-day office needs, coordinate supplies, and act as the liaison with landlords and IT/admin teams.

You will handle internal moves, mail distribution, and service calls while maintaining a professional, service-oriented demeanor in a fast-paced, 100+ person environment.