Facilities Coordinator

Intercontinental Exchange Holdings, Inc.; Greater London; Sur place; GBP 32 000 - 42 000; Plein temps

Résumé du poste

Intercontinental Exchange is seeking a highly organized Facilities Support professional for our London office. The role is fast-paced and administratively intensive, requiring independent work and collaboration with IT and admin teams.

Responsibilities include office upkeep, equipment maintenance, supplier coordination, mail distribution, and aiding new hire setups. The ideal candidate will have strong communication skills and a proactive service mindset, with weekend availability when required.

Qualifications

• Minimum 2+ years of facilities work experience.
• Excellent communication and negotiating skills.
• Proficiency in Microsoft Office Suite.
• Organized and able to multi-task.
• Able to work independently and with minimal supervision.

Responsabilités

• Daily walk through of office space to maintain appearance.
• Address facility related employee requests and concerns.
• Track inventory and coordinate delivery of supplies.
• Review quotations and process internal purchase requests.
• Facilitate meetings and events setup with refreshments.
• Maintain relationship with building landlord and on-site IT/admin teams.
• Light maintenance of office equipment and service calls.
• Coordinate moves and set up for new hires.
• Sort and distribute incoming mail.
• Create courier bookings and oversee international shipments as needed.
• Participate in ISO meetings and contribute to certification retention.

Description du poste

Job Description

Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive. The ideal candidate will have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.Responsibilities

• Daily walk through of office space to maintain the appearance of the office
• Address facility related employee requests and concerns
• Track inventory and coordinate delivery of office and breakout area supplies
• Review quotations and process internal purchase requests
• Facilitate clean up food/drinks/refreshments for meetings and events
• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams
• Maintenance of office equipment
  • Light repair
  • Placing and logging service calls
  • Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail
• Create courier bookings and oversee international shipments, as required
• Participate in ISO meetings and contribute to certification retention

Knowledge and Experience

• Minimum 2+ years of Facilities work experience
• Excellent communication and negotiating skills
• Proficiency in Microsoft Office Suite
• Organized and able to multi-task
• Able to work independently and complete necessary tasks without consistent supervision
• Outgoing personality with a positive “can do” attitude
• Excellent service mentality
• Ability to work weekends when necessary
• Open to new duties, responsibilities, and change
• Experience in a dynamic, 100+ person office environment
• Physical ability