Facilities Coordinator

Intercontinental Exchange Holdings, Inc.; City Of London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Intercontinental Exchange Holdings, Inc. in London is seeking a highly organized Facilities Coordinator to support our busy London facility.

You will manage daily office upkeep, handle employee requests, track supplies, review quotes, and coordinate deliveries and events. The role requires at least 2 years in facilities, strong communication, proficiency with Microsoft Office, and the ability to multi-task and work independently.

Qualifications

• Minimum 2+ years of Facilities work experience
• Excellent communication and negotiating skills
• Proficiency in Microsoft Office Suite
• Organized and able to multi-task
• Able to work independently and complete necessary tasks without consistent supervision
• Outgoing personality with a positive “can do” attitude
• Excellent service mentality
• Ability to work weekends when necessary
• Open to new duties, responsibilities, and change
• Experience in a dynamic, 100+ person office environment
• Physical ability

Responsibilities

• Daily walk through of office space to maintain the appearance of the office
• Address facility related employee requests and concerns
• Track inventory and coordinate delivery of office and breakout area supplies
• Review quotations and process internal purchase requests
• Facilitate clean up food/drinks/refreshments for meetings and events
• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams
• Maintenance of office equipment; light repair; placing and logging service calls; escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail
• Create courier bookings and oversee international shipments, as required
• Participate in ISO meetings and contribute to certification retention

Skills

Communication skills

Negotiation skills

Organized & multi-tasking

Independent work

Outgoing attitude

Service mindset

Office environment experience

Physical ability

Facilities experience

Tools

Microsoft Office Suite

Job description

Job Description

Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive. The ideal candidate will have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.Responsibilities

• Daily walk through of office space to maintain the appearance of the office
• Address facility related employee requests and concerns
• Track inventory and coordinate delivery of office and breakout area supplies
• Review quotations and process internal purchase requests
• Facilitate clean up food/drinks/refreshments for meetings and events
• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams
• Maintenance of office equipment
  • Light repair
  • Placing and logging service calls
  • Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail
• Create courier bookings and oversee international shipments, as required
• Participate in ISO meetings and contribute to certification retention

Knowledge and Experience

• Minimum 2+ years of Facilities work experience
• Excellent communication and negotiating skills
• Proficiency in Microsoft Office Suite
• Organized and able to multi-task
• Able to work independently and complete necessary tasks without consistent supervision
• Outgoing personality with a positive “can do” attitude
• Excellent service mentality
• Ability to work weekends when necessary
• Open to new duties, responsibilities, and change
• Experience in a dynamic, 100+ person office environment
• Physical ability