Facilities Coordinator

Intercontinental Exchange; City of Westminster; Sur place; GBP 26 000 - 36 000; Plein temps

Résumé du poste

Intercontinental Exchange in London is seeking a highly organized Facilities professional with 2+ years of experience to support our City of Westminster site. You will manage day-to-day office needs, coordinate supplies, and act as the liaison with landlords and IT/admin teams.

You will handle internal moves, mail distribution, and service calls while maintaining a professional, service-oriented demeanor in a fast-paced, 100+ person environment.

Qualifications

• Excellent communication and negotiating skills.
• Proficiency in Microsoft Office Suite.
• Organized and able to multi-task.
• Able to work independently and complete tasks without supervision.
• Outgoing with a can-do attitude.
• Excellent service mentality.
• Experience in a dynamic, 100+ person office environment.

Responsabilités

• Daily walk through of office space to maintain the appearance of the office.
• Address facility related employee requests and concerns.
• Track inventory and coordinate delivery of office and breakout area supplies.
• Review quotations and process internal purchase requests.
• Facilitate clean up food/drinks/refreshments for meetings and events.
• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams.
• Maintenance of office equipment
• Light repair
• Placing and logging service calls
• Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail
• Create courier bookings and oversee international shipments, as required
• Participate in ISO meetings and contribute to certification retention
• Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive.

Connaissances

Communication

Negotiation

Organization

Multi-tasking

Independence

Service mindset

Office culture

Weekend availability

Office environment experience

Outils

Microsoft Office Suite

Description du poste

• Daily walk through of office space to maintain the appearance of the office


• Address facility related employee requests and concerns


• Track inventory and coordinate delivery of office and breakout area supplies


• Review quotations and process internal purchase requests


• Facilitate clean up food/drinks/refreshments for meetings and events


• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams


• Maintenance of office equipment


• Light repair


• Placing and logging service calls


• Escorting and supervising vendors/repair techs while on the premises


• Facilitate all internal moves and set up of new hires (supplies, etc.)


• Sorting and distribution of incoming mail


• Create courier bookings and oversee international shipments, as required


• Participate in ISO meetings and contribute to certification retention


• Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive. The ideal candidate will have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently., Minimum 2+ years of Facilities work experience


• Excellent communication and negotiating skills


• Proficiency in Microsoft Office Suite


• Organized and able to multi-task


• Able to work independently and complete necessary tasks without consistent supervision


• Outgoing personality with a positive "can do" attitude


• Excellent service mentality


• Ability to work weekends when necessary


• Open to new duties, responsibilities, and change


• Experience in a dynamic, 100+ person office environment


• Physical ability