Facilities Coordinator (Fixed-Term) – Site Ops & EV Charging

Boehringer Ingelheim; Pirbright; On-site; GBP 28,000 - 36,000; Full time

Job summary

Boehringer Ingelheim is seeking a proactive Facilities Coordinator for our Pirbright site, ensuring safety, compliance, and smooth daily operations. You will coordinate maintenance, office services, meeting spaces, desk booking, catering, cleaning and EV charging facilities while liaising with contractors and site stakeholders.

This contract role covers hands-on facilities activities and requires strong organisational and communication skills in a regulated environment.

Qualifications

• Experience in facilities, workplace, maintenance or building services coordination.
• Experience coordinating contractors with Health & Safety knowledge.
• Fluent English with ability to read technical docs; regulated env experience a plus.

Responsibilities

• Coordinate planned and reactive maintenance activities across the site.
• Support building infrastructure, utilities, workplace equipment and facility assets.
• Manage workplace services, including office space, meeting rooms, desk booking and workplace requests.
• Coordinate external contractors and service providers, including cleaning, catering and maintenance suppliers.
• Monitor service quality, contractor compliance and completion of agreed actions.
• Oversee the day-to-day operation and maintenance of EV charging facilities.
• Maintain accurate facilities, maintenance, contractor and asset records.
• Support statutory inspections, risk assessments, audits and compliance activities.
• Identify facilities issues and improvement opportunities, escalating risks where required.
• Ensure activities meet company Health & Safety, Biosecurity and GMP standards.

Skills

Facilities coordination

Contractor management

Health & Safety

Organisational skills

IT skills

English fluency

Regulated environment experience

Job description

Boehringer Ingelheim is seeking a proactive Facilities Coordinator for our Pirbright site, ensuring safety, compliance, and smooth daily operations. You will coordinate maintenance, office services, meeting spaces, desk booking, catering, cleaning and EV charging facilities while liaising with contractors and site stakeholders.

This contract role covers hands-on facilities activities and requires strong organisational and communication skills in a regulated environment.