Facilities Coordinator

Boehringer Ingelheim; Guildford; On-site; GBP 29,000 - 38,000; Full time

Job summary

Boehringer Ingelheim UK is seeking a proactive Facilities Coordinator for our Pirbright site to ensure safety, compliance and smooth daily operations.

You will coordinate maintenance, supplier activities and workplace services, manage records, and support inspections while working closely with site stakeholders and contractors.

Qualifications

• Experience in facilities, workplace, maintenance or building services coordination.
• Experience coordinating contractors and service providers with health & safety awareness.
• Excellent organisational and communication skills; ability to manage multiple priorities.
• Fluent English; experience in a regulated environment is advantageous.

Responsibilities

• Coordinate planned and reactive maintenance activities across the site.
• Support building infrastructure, utilities, workplace equipment and facility assets.
• Manage workplace services, including office space, meeting rooms, desk booking and workplace requests.
• Coordinate external contractors and service providers, including cleaning, catering and maintenance suppliers.
• Monitor service quality, contractor compliance and completion of agreed actions.
• Oversee the day-to-day operation and maintenance of EV charging facilities.
• Maintain accurate facilities, maintenance, contractor and asset records.
• Support statutory inspections, risk assessments, audits and compliance activities.
• Identify facilities issues and improvement opportunities, escalating risks where required.
• Ensure activities meet company Health & Safety, Biosecurity and GMP standards.

Skills

Facilities coordination

Contractor management

Health & safety

Record keeping

Regulated environment

Tools

MS Office

Job description

As a Facilities Coordinator, you will help ensure our Pirbright site is safe, compliant and running smoothly. You will coordinate day-to-day facilities services, building maintenance, workplace systems and external contractors, while acting as a key contact for colleagues and site stakeholders. This practical, hands-on role covers maintenance, office services, meeting rooms, desk booking, catering, cleaning and EV charging facilities.,

• Coordinate planned and reactive maintenance activities across the site.
• Support building infrastructure, utilities, workplace equipment and facility assets.
• Manage workplace services, including office space, meeting rooms, desk booking and workplace requests.
• Coordinate external contractors and service providers, including cleaning, catering and maintenance suppliers.
• Monitor service quality, contractor compliance and completion of agreed actions.
• Oversee the day-to-day operation and maintenance of EV charging facilities.
• Maintain accurate facilities, maintenance, contractor and asset records.
• Support statutory inspections, risk assessments, audits and compliance activities.
• Identify facilities issues and improvement opportunities, escalating risks where required.
• Ensure activities meet company Health & Safety, Biosecurity and GMP standards.
• Experience in facilities, workplace, maintenance or building services coordination.
• Experience coordinating contractors and service providers, with a good understanding of Health & Safety requirements.
• Excellent organisational, communication and problem-solving skills, with the ability to manage several priorities.
• A practical, solutions-focused approach and the ability to work independently
• Good IT skills and confidence maintaining accurate records and reports.
• Fluent English and the ability to understand technical documentation and drawings. Experience in a regulated environment would be an advantage.
• Boehringer Ingelheim has been recognised as a Top Employer in the UK, demonstrating our commitment to building an exceptional workplace through strong people practices and supportive HR policies. To learn more about why BI is a great place to work, visit: Why Boehringer Ingelheim is a Top Employer | Boehringer Ingelheim UK (https://www.boehringer-ingelheim.com/uk/careers/why-boehringer-ingelheim-top-employer)