Facilities Coordinator

Boehringer Ingelheim GmbH; Pirbright; Remote; GBP 28,000 - 42,000; Full time

Job summary

Boehringer Ingelheim GmbH is seeking a dedicated Facilities Coordinator at our Pirbright site to ensure safety, compliance, and smooth daily operations. You will oversee maintenance, workplace services, and external contractors while maintaining accurate records and supporting regulatory standards.

The role covers EV charging facilities, office services, meeting room management, desk booking, and catering coordination.

Qualifications

• Experience coordinating facilities, maintenance or building services.
• Experience coordinating contractors with a solid Health & Safety understanding.
• Excellent organisational and communication skills with ability to manage multiple priorities.
• Practical, independent problem-solver who can maintain accurate records.

Responsibilities

• Coordinate planned and reactive maintenance activities across the site.
• Support building infrastructure, utilities, equipment and assets.
• Manage workplace services: office space, meeting rooms, desk booking, catering, cleaning.

Skills

Facilities coordination

Health & Safety awareness

Contractor management

Documentation & record keeping

Communication & multitasking

Job description

As a Facilities Coordinator, you will help ensure our Pirbright site is safe, compliant and running smoothly. You will coordinate day-to-day facilities services, building maintenance, workplace systems and external contractors, while acting as a key contact for colleagues and site stakeholders.

This practical, hands-on role covers maintenance, office services, meeting rooms, desk booking, catering, cleaning and EV charging facilities.

Note: This is a limited-term opportunity, with the contract running until 31 December 2027.

KEY RESPONSIBILITIES

• Coordinate planned and reactive maintenance activities across the site.
• Support building infrastructure, utilities, workplace equipment and facility assets.
• Manage workplace services, including office space, meeting rooms, desk booking and workplace requests.
• Coordinate external contractors and service providers, including cleaning, catering and maintenance suppliers.
• Monitor service quality, contractor compliance and completion of agreed actions.
• Oversee the day-to-day operation and maintenance of EV charging facilities.
• Maintain accurate facilities, maintenance, contractor and asset records.
• Support statutory inspections, risk assessments, audits and compliance activities.
• Identify facilities issues and improvement opportunities, escalating risks where required.
• Ensure activities meet company Health & Safety, Biosecurity and GMP standards.

REQUIREMENTS

• Experience in facilities, workplace, maintenance or building services coordination.
• Experience coordinating contractors and service providers, with a good understanding of Health & Safety requirements.
• Excellent organisational, communication and problem-solving skills, with the ability to manage several priorities.
• A practical, solutions-focused approach and the ability to work independently
• Good IT skills and confidence maintaining accurate records and reports.
• Fluent English and the ability to understand technical documentation and drawings. Experience in a regulated environment would be an advantage.