Facilities Coordinator

Boehringer Ingelheim GmbH; Ash; On-site; GBP 29,000 - 42,000; Full time

Job summary

Boehringer Ingelheim GmbH is seeking a Facilities Coordinator for our Pirbright site to help ensure safety, compliance and smooth day-to-day operations. You will coordinate maintenance, office services, room bookings and EV charging facilities, while acting as a key contact for colleagues and site stakeholders, and you will manage external contractors.

This limited-term role runs until 31 December 2027 and requires practical, organized, hands-on problem-solving with a focus on Health & Safety

Qualifications

• Experience in facilities, workplace, maintenance or building services coordination.
• Experience coordinating contractors and service providers, with good Health & Safety knowledge.
• Excellent organisational, communication and problem-solving skills; able to manage multiple priorities.
• Independent, practical, solutions-focused approach.
• Good IT skills and ability to maintain accurate records and reports.
• Fluent English; ability to understand technical documentation and drawings; regulated environment experience is advantageous.

Responsibilities

• Coordinate planned and reactive maintenance activities across the site.
• Support building infrastructure, utilities, workplace equipment and asset management.
• Manage workplace services including office space, meeting rooms, desk bookings, and requests.
• Coordinate external contractors and service providers (cleaning, catering, maintenance).
• Monitor service quality, contractor compliance and action completion.
• Oversee day-to-day EV charging facilities operation and maintenance.
• Maintain records for facilities, maintenance, contractors and assets.
• Support inspections, risk assessments, audits and compliance activities.
• Identify facilities issues and improvement opportunities; escalate risks as required.
• Ensure activities meet Health & Safety, Biosecurity and GMP standards.

Skills

Facilities coordination

Contractor coordination

Organisational skills

Communication skills

Problem-solving

Independent working

IT skills

Record keeping

English fluent

Job description

As a Facilities Coordinator, you will help ensure our Pirbright site is safe, compliant and running smoothly. You will coordinate day-to-day facilities services, building maintenance, workplace systems and external contractors, while acting as a key contact for colleagues and site stakeholders.

This practical, hands-on role covers maintenance, office services, meeting rooms, desk booking, catering, cleaning and EV charging facilities.

Note: This is a limited-term opportunity, with the contract running until 31 December 2027.

KEY RESPONSIBILITIES

• Coordinate planned and reactive maintenance activities across the site.
• Support building infrastructure, utilities, workplace equipment and facility assets.
• Manage workplace services, including office space, meeting rooms, desk booking and workplace requests.
• Coordinate external contractors and service providers, including cleaning, catering and maintenance suppliers.
• Monitor service quality, contractor compliance and completion of agreed actions.
• Oversee the day-to-day operation and maintenance of EV charging facilities.
• Maintain accurate facilities, maintenance, contractor and asset records.
• Support statutory inspections, risk assessments, audits and compliance activities.
• Identify facilities issues and improvement opportunities, escalating risks where required.
• Ensure activities meet company Health & Safety, Biosecurity and GMP standards.

REQUIREMENTS

• Experience in facilities, workplace, maintenance or building services coordination.
• Experience coordinating contractors and service providers, with a good understanding of Health & Safety requirements.
• Excellent organisational, communication and problem-solving skills, with the ability to manage several priorities.
• A practical, solutions-focused approach and the ability to work independently
• Good IT skills and confidence maintaining accurate records and reports.
• Fluent English and the ability to understand technical documentation and drawings. Experience in a regulated environment would be an advantage.