Facilities Coordinator — Front Desk, Safety & Site Ops

Heidelberg Materials; Leeds; On-site; GBP 26,000 - 32,000; Full time

Job summary

Heidelberg Materials UK in Wetherby is seeking a proactive Facilities Coordinator to join our team. You will manage reception, support meetings, oversee site maintenance and ensure health and safety compliance to keep our operations running smoothly.

As the face of the site, you will coordinate contractors, handle admin tasks and maintain the IMS documentation. The role offers varied responsibilities, opportunity to impact daily workplace experiences, and development within a large construction

Qualifications

• GCSE English and Maths at grade C/4 or above (or equivalent).
• Health & Safety and Contractor Control qualifications.
• Excellent communication and interpersonal skills.
• Strong organisational and problem-solving abilities.
• Ability to prioritise and manage multiple tasks effectively.
• Confident using Microsoft Office applications.
• Experience working within an office, facilities, administration or customer service environment.

Responsibilities

• Manage reception area, switchboard, post room and visitor experience.
• Welcome visitors and provide a professional first impression.
• Support meetings and events by preparing rooms, organising refreshments and ensuring equipment is available and fully operational.
• Deliver excellent customer service to employees, customers and visitors in person and by phone.
• Manage the ordering and control of office equipment, stationery, welfare supplies, printers, scanners and IT equipment.
• Support inbound customer enquiries and provide holiday cover for sales support activities.
• Coordinate planned preventative maintenance and arrange repairs.
• Monitor grounds, car parking and landscaping for compliance and upkeep.
• Manage third-party contractors and ensure quality, cost control and service delivery.
• Lead site health and safety processes including drills, checks and contractor control.
• Maintain risk assessments and method statements for site activities.
• Provide day-to-day admin support to sales and management teams.
• Maintain IMS documentation and ensure audit readiness.

Skills

Organisational skills

Communication skills

Problem-solving

Microsoft Office

Teamwork

Independent worker

Customer service

Education

GCSE English & Maths (4/C)

Tools

Microsoft Outlook

Job description

Heidelberg Materials UK in Wetherby is seeking a proactive Facilities Coordinator to join our team. You will manage reception, support meetings, oversee site maintenance and ensure health and safety compliance to keep our operations running smoothly.

As the face of the site, you will coordinate contractors, handle admin tasks and maintain the IMS documentation. The role offers varied responsibilities, opportunity to impact daily workplace experiences, and development within a large construction