Facilities Coordinator

Boehringer Ingelheim; Pirbright; On-site; GBP 28,000 - 36,000; Full time

Job summary

Boehringer Ingelheim is seeking a proactive Facilities Coordinator for our Pirbright site, ensuring safety, compliance, and smooth daily operations. You will coordinate maintenance, office services, meeting spaces, desk booking, catering, cleaning and EV charging facilities while liaising with contractors and site stakeholders.

This contract role covers hands-on facilities activities and requires strong organisational and communication skills in a regulated environment.

Qualifications

• Experience in facilities, workplace, maintenance or building services coordination.
• Experience coordinating contractors with Health & Safety knowledge.
• Fluent English with ability to read technical docs; regulated env experience a plus.

Responsibilities

• Coordinate planned and reactive maintenance activities across the site.
• Support building infrastructure, utilities, workplace equipment and facility assets.
• Manage workplace services, including office space, meeting rooms, desk booking and workplace requests.
• Coordinate external contractors and service providers, including cleaning, catering and maintenance suppliers.
• Monitor service quality, contractor compliance and completion of agreed actions.
• Oversee the day-to-day operation and maintenance of EV charging facilities.
• Maintain accurate facilities, maintenance, contractor and asset records.
• Support statutory inspections, risk assessments, audits and compliance activities.
• Identify facilities issues and improvement opportunities, escalating risks where required.
• Ensure activities meet company Health & Safety, Biosecurity and GMP standards.

Skills

Facilities coordination

Contractor management

Health & Safety

Organisational skills

IT skills

English fluency

Regulated environment experience

Job description

As a Facilities Coordinator, you will help ensure our Pirbright site is safe, compliant and running smoothly. You will coordinate day-to-day facilities services, building maintenance, workplace systems and external contractors, while acting as a key contact for colleagues and site stakeholders.

This practical, hands-on role covers maintenance, office services, meeting rooms, desk booking, catering, cleaning and EV charging facilities.

Note: This is a limited-term opportunity, with the contract running until 31 December 2027.

THE POSITION

As a Facilities Coordinator, you will help ensure our Pirbright site is safe, compliant and running smoothly. You will coordinate day-to-day facilities services, building maintenance, workplace systems and external contractors, while acting as a key contact for colleagues and site stakeholders.

This practical, hands-on role covers maintenance, office services, meeting rooms, desk booking, catering, cleaning and EV charging facilities.

Note: This is a limited-term opportunity, with the contract running until 31 December 2027.

KEY RESPONSIBILITIES

• Coordinate planned and reactive maintenance activities across the site.
• Support building infrastructure, utilities, workplace equipment and facility assets.
• Manage workplace services, including office space, meeting rooms, desk booking and workplace requests.
• Coordinate external contractors and service providers, including cleaning, catering and maintenance suppliers.
• Monitor service quality, contractor compliance and completion of agreed actions.
• Oversee the day-to-day operation and maintenance of EV charging facilities.
• Maintain accurate facilities, maintenance, contractor and asset records.
• Support statutory inspections, risk assessments, audits and compliance activities.
• Identify facilities issues and improvement opportunities, escalating risks where required.
• Ensure activities meet company Health & Safety, Biosecurity and GMP standards.

REQUIREMENTS

• Experience in facilities, workplace, maintenance or building services coordination.
• Experience coordinating contractors and service providers, with a good understanding of Health & Safety requirements.
• Excellent organisational, communication and problem-solving skills, with the ability to manage several priorities.
• A practical, solutions-focused approach and the ability to work independently
• Good IT skills and confidence maintaining accurate records and reports.
• Fluent English and the ability to understand technical documentation and drawings. Experience in a regulated environment would be an advantage.

WHY THIS IS A GREAT PLACE TO WORK

Boehringer Ingelheim has been recognised as a Top Employer in the UK, demonstrating our commitment to building an exceptional workplace through strong people practices and supportive HR policies. To learn more about why BI is a great place to work, visit: Why Boehringer Ingelheim is a Top Employer | Boehringer Ingelheim UK

Our Company

Boehringer Ingelheim is a biopharmaceutical company active in both human and animal health. As one of the industry's top investors in research and development, the company focuses on developing innovative therapies that can improve and extend lives in areas of high unmet medical need. Independent since its foundation in 1885, Boehringer takes a long-term perspective, embedding sustainability along the entire value chain. Our approximately 54,300 employees serve over 130 markets to build a healthier and more sustainable tomorrow. Learn more at www.boehringer-ingelheim.com.

Why Boehringer Ingelheim?

With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.

Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.

Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.

Want to learn more? Visit https://www.boehringer-ingelheim.com