Facilities Coordinator

Capital One; Kettering; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading financial services provider is seeking a Facilities Coordinator to oversee daily office operations in Kettering, ensuring a compliant and welcoming workplace. Responsibilities include coordinating vendor services, supporting safety protocols, and managing office logistics. The ideal candidate displays outstanding customer focus and has strong communication skills. This position offers a competitive salary and a supportive work environment.

Benefits

Competitive Salary

Discretionary bonus

Team building activities

Safety culture

Qualifications

• Prior Occupational Health & Safety Training is a plus.
• On-site presence during working hours.

Responsibilities

• Support the implementation and maintenance of Facilities Management processes.
• Conduct or participate in periodic safety inspections and risk assessments.
• Welcome and register visitors, manage access credentials.

Skills

Outstanding Customer Focus

Flexible and energized

Good communication skills (oral and written)

Command of English and French

IT Literate (MS Suite including Teams, Excel, Word)

Job description

Facilities Coordinator – Nottinghamshire, United Kingdom

JOB DESCRIPTION

Facilities Coordinator in daily operations of offices. Serve as a point of contact for employees, visitors and vendors, assisting the Facilities Manager, ensuring that the workplace is welcoming, compliant and functioning at the highest standard.

Responsibilities

• Facilities & Vendor Coordination:
  Support the implementation and maintenance of Facilities Management processes, aligned with global standards.
  Liaise with vendors and contractors for routine maintenance, repairs and services.
  Log and track all operational and maintenance activities via CMMS system.
  Support the Local FM with data collection for dashboards and reporting, such as environmental and statutory.
• Operational & Administrative:
  Perform inspections of properties to ensure workplace compliance, maintenance is being performed and the level of cleaning is at highest standards.
  Assist in budget development.
  Review and assist with invoice review and coding to the appropriate budget category.
  Assist Project team with employee moves as applicable.
  Maintain database of occupancy, ensuring floor plans and seating are current.
  Assist in development of monthly financial and operating reporting.
• Health, Safety & Compliance:
  Act as support for Health & Safety activities (following training), supporting EHS activities, communications and policy enforcement.
  Conduct or participate in periodic safety inspections and risk assessments.
  Identify safety issues, notify supervisors and follow up on corrective actions.
  Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation) and incident reporting.
  Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
• Front‑of‑House & Office Operations (May be asked to assist as a back‑up to Receptionist):
  Welcome and register visitors, manage access credentials and ensure visitors are informed of security protocols.
  Handle incoming calls, direct queries and maintain records of daily office visits and access logs.
  Manage the reception area, coordinate mail/courier deliveries and ensure collection schedules align with internal policies.
  Serve as the primary point of contact for all office‑related needs and coordinate with internal departments (e.g., HR, IT, Security).
• Additional Responsibilities:
  Monitor and support Covid‑19 protocols, including temperature checks and incident handling (as applicable).
  Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts.
  Continuously identify opportunities to enhance workplace safety, comfort and operational efficiency.

Skills, Education and Experience

Outstanding Customer Focus
Flexible and energized
On‑site presence during working hours
Good communications skills both oral and written
Command of English and French are a plus
IT Literate (MS Suite including Teams, Excel, Word)
Prior Occupational Health & Safety Training is a plus

Work Setting

Competitive Salary
Discretionary bonus
Modern working environment
Supportive and customer‑focused environment
Team building activities
Safety culture

About Newmark Group, Inc.

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries, is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue‑chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended September 30, 2025, Newmark generated revenues of over $3.1 billion. As of September 30, 2025, Newmark and its business partners together operated from approximately 170 offices with over 8,500 professionals across four continents.