Facilities Coordinator

Handpicked Recruitment; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the international shipping sector is seeking a Facilities Coordinator/Office Administrator in Central London. The role involves managing office operations, supplier relationships, and ensuring health and safety compliance. Ideal candidates will have 3-5 years of office management experience and strong organizational skills.

Qualifications

• 3-5 years of experience in an office management role.
• Experience with facilities management, health, and fire safety.

Responsibilities

• Maintain and develop office policies and procedures.
• Manage relationships with suppliers and maintenance companies.
• Oversee day-to-day logistics of the office.

Skills

Organization

Communication

Time Management

Job description

Handpicked Recruitment provided pay range

This range is provided by Handpicked Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Location: Central London - 100% office-based

Our client is one of the largest international shipping groups based in London. Due to the continued growth of the company, we are looking for a Facilities Coordinator/Office Administrator to join the expanding team.

Job Responsibilities:

• Maintain and develop office policies by establishing procedures to guide office operations and maintaining the H&S Handbook.
• Manage relationships with suppliers and maintenance companies, e.g., vending machines, plants maintenance, cleaning services.
• Liaise with landlords and contractors as needed, organize repairs when required.
• Oversee the day-to-day logistics of the office, including organization and coordination.
• Participate in environmental initiatives such as recycling and environmental meetings.
• Stay updated on relevant regulations, procedures, and policies.
• Manage office seating arrangements.
• Ensure the health and safety of the office by conducting DSE assessments and coordinating fire marshal duties.

Requirements:

• 3-5 years of experience in an office management role.
• Experience with facilities management, health, and fire safety.
• Highly organized with strong attention to detail.
• Excellent time management and organizational skills.
• Strong communication and interpersonal skills.
• Professional demeanor.
• Ability to take initiative and work calmly under pressure.

Additional Details:

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Office Administration and Support Services