Facilities Coordinator

Mott MacDonald; Brighton; On-site; GBP 25,000 - 35,000; Full time

Job summary

Mott MacDonald seeks a Facilities Coordinator in Brighton to ensure smooth operations, supporting Office Managers and facilitating communication with service providers. This role requires excellent customer service skills, attention to detail, and proficiency in Microsoft Office. Join a collaborative environment focused on personal and professional growth, with a commitment to equality and inclusion.

Benefits

Private medical insurance for UK colleagues.

Health cash plan for everyday costs.

Access to wellbeing programs.

Minimum 33-35 days holiday each year.

Qualifications

• Strong customer service ability and attention to detail are essential.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to adapt and manage multiple tasks efficiently.

Responsibilities

• Point of contact for issues and enquiries from Office Managers and service providers.
• Maintain trackers for centralized contracts and produce Purchase Orders.
• Keep accurate records of all statutory building documentation.

Skills

Customer Service

Attention to Detail

Time Management

Interpersonal Skills

Tools

Microsoft Office

Job description

Join to apply for the Facilities Coordinator role at Mott MacDonald

3 days ago Be among the first 25 applicants

Join to apply for the Facilities Coordinator role at Mott MacDonald

Get AI-powered advice on this job and more exclusive features.

Location/s: Brighton, Croydon,

Recruiter contact: Laura Kennedy

Hiring manager contact: Rhiannon Hughes

Mott MacDonald

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices.

Location/s: Brighton, Croydon,

Relocation supported: Not supported, but internal applications are welcome

Recruiter contact: Laura Kennedy

Hiring manager contact: Rhiannon Hughes

Mott MacDonald

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices.

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual.

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About Thebusinessunit

Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.

Overview Of Role

Reporting directly to the National Helpdesk Coordinator the role will include but not be limited to the following activity and responsibilities -

• Point of contact for issues and enquiries from Office Managers and service providers.
• Administrate, action and reply to emails to the facilities helpdesk.
• Maintain trackers for centralised contracts.
• To maintain Office Managers Sharepoint page of all account information.
• Produce Purchase Orders for all central service providers.
• Verify and process all centralised invoicing.
• Keeping accurate records of all statutory building documentation in compliance with company requirements including supporting Office Managers during audits.
• Understand legal compliance – training can be provided.
• Monitoring performance of all central service supplier contracts (SLA’s and KPI’s).
• To attend account meetings as and when required.
  
  

Candidate Specification

Essential

• Ability to deliver consistent high levels of customer service
• Displays a commitment to excellence and a high level of attention to detail
• Highly adaptable and proactive
• Ability to multi-task with excellent time management skills
• Has excellent interpersonal and team working skills
• Has an understanding and adherence to strict information and security confidentiality
  
  

Desirable

• Uses own judgement and initiative when responding to enquiries and requests
• Understands performance monitoring of contract performance.
• Committed to self-development
• Self-organised and motivated
• Fully Competent in Microsoft office applications
• Demonstrates a keen interest in the company and the business sector in general
• Capable of excellent verbal and written communication skills
• Effective management of outside service providers
• Diplomacy skills to handle complaints and emergencies in a level headed manner
  
  

We are actively recruiting a diverse workforce that is reflective of the communities we serve. We recognise that differences in ability, skills and experience are a strength and encourage applications from people of all backgrounds.



UK Immigration

Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at [e-mail] and we will talk to you about how we can support you.

We Offer Some Fantastic Benefits Including

Health and wellbeing

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.
  
  

Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.
  
  

Lifestyle

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.
  
  

Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
  
  

Learning and development

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.
  
  

Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.
  
  

Apply now, or for more information about our application process, click here.

Location(s):

Brighton, GB Croydon, GB

Contract Type: Permanent

Work Pattern: Full Time

Market: Various

Discipline: Administration

Job Ref: 9464

Recruiter Contact: Laura Kennedy

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Civil Engineering

Referrals increase your chances of interviewing at Mott MacDonald by 2x

Get notified about new Facilities Coordinator jobs in Brighton, England, United Kingdom.

Brighton, England, United Kingdom 5 days ago

Brighton, England, United Kingdom 2 days ago

Lewes, England, United Kingdom 1 month ago

Burgess Hill, England, United Kingdom 3 days ago

Brighton, England, United Kingdom 1 day ago

East Sussex, England, United Kingdom 3 days ago

Crawley, England, United Kingdom 6 days ago

Burgess Hill, England, United Kingdom 1 week ago

Worthing, England, United Kingdom 6 days ago

Worthing, England, United Kingdom 5 days ago

Lewes, England, United Kingdom 1 month ago

East Sussex, England, United Kingdom 3 weeks ago

Uckfield, England, United Kingdom 1 week ago

Lewes, England, United Kingdom 2 weeks ago

Brighton, England, United Kingdom 1 week ago

East Sussex, England, United Kingdom 1 week ago

Property Maintenance & Facilities Manager

Little London, England, United Kingdom 1 week ago

West Sussex, England, United Kingdom 20 hours ago

Crawley, England, United Kingdom 3 weeks ago

Brighton, England, United Kingdom 1 week ago

Little London, England, United Kingdom 2 weeks ago

Crawley, England, United Kingdom 1 month ago

Crawley, England, United Kingdom 3 days ago

East Sussex, England, United Kingdom 2 weeks ago

West Sussex, England, United Kingdom 4 hours ago

Office Coordinator - Brighton (part-time)

Crawley, England, United Kingdom 3 weeks ago

Brighton, England, United Kingdom 5 days ago

Worthing, England, United Kingdom 1 week ago

Brighton, England, United Kingdom 4 hours ago

Little London, England, United Kingdom 4 days ago

Brighton, England, United Kingdom 3 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.