Facilities Contracts Coordinator | Service Desk & Scheduling

PPM Recruitment; Lymm; On-site; GBP 25,000 - 36,000; Full time

Benefits offered by this job

Parking

Pension scheme

25 days holiday

Job summary

PPM Recruitment is seeking a Contracts Administrator to join our team in the Building Services/Facilities Management sector. The role involves dispatching mobile engineers and booking external specialists for reactive breakdowns and PPMs, planning and scheduling work orders, and handling client enquiries.

Responsibilities include raising POs and invoices, managing tasks in the CAFM system, liaising with subcontractors and suppliers, and assisting with financial/compliance duties.

Qualifications

• Experience in Building Services Engineering, Facilities Management or Construction sectors.
• Strong IT skills including Microsoft Office and CAFM.
• Experience in administration/help-d desk related to service contracts.

Responsibilities

• Dispatch mobile engineers and book external specialist contractors for reactive breakdowns and PPMs.
• Plan, schedule and dispatch reactive work orders and PPM tasks to engineers.
• Handle incoming calls and liaise with clients responding to enquiries.
• Raise purchase orders and invoicing.
• Raise and close tasks via the CAFM system.
• Liaise with sub-contractors and suppliers.
• Assist with financial and compliance requirements.
• Provide accurate system reporting and support task SLA delivery and compliance.

Skills

MS Office

CAFM experience

Help-Desk administration

Tools

CAFM system

Job description

PPM Recruitment is seeking a Contracts Administrator to join our team in the Building Services/Facilities Management sector. The role involves dispatching mobile engineers and booking external specialists for reactive breakdowns and PPMs, planning and scheduling work orders, and handling client enquiries.

Responsibilities include raising POs and invoices, managing tasks in the CAFM system, liaising with subcontractors and suppliers, and assisting with financial/compliance duties.