Facilities & Maintenance Admin Coordinator - 6-Month (Coventry)

Confidential; Coventry; On-site; GBP 47,000 - 57,000; Full time

Job summary

Confidential is recruiting an interim Facilities and Maintenance Administrator for a leading logistics business based in Coventry. You'll support the UK Engineering and Facilities team by coordinating contractors, maintaining records, dashboards and RAMS, and ensuring compliance across the Coventry site.

The 6-month, fully onsite assignment offers proactive administration across multiple sites and cost-tracking opportunities.

Qualifications

• Strong office administration skills and proficiency in Microsoft Office.
• Clear written and verbal communication skills.
• Fluent spoken and written English.
• Ability to manage several tasks, meet deadlines and follow assignments through to completion.
• Professional approach to handling confidential information.
• Valid driving licence and access to a vehicle.

Responsibilities

• Arranging contractor service visits and coordinating RAMS, inductions and insurance details.
• Maintaining maintenance trackers and dashboards, including Qpulse and the maintenance management system.
• Tracking service contracts and renewal dates.
• Supporting procurement administration and purchase requisitions.
• Keeping budget and expenditure trackers accurate.
• Assisting internal audits and maintaining documentation per guidance and legislation.
• Recording task completion, overdue activities and contractor hours.
• Liaising with colleagues, suppliers and contractors to resolve queries.
• Identifying opportunities to improve administrative processes and cost savings.

Skills

Office administration

Microsoft Office

Communication

Attention to detail

Independent working

Confidential information

Fluent English

Driving licence

Tools

Qpulse

Maintenance management system

Job description

Confidential is recruiting an interim Facilities and Maintenance Administrator for a leading logistics business based in Coventry. You'll support the UK Engineering and Facilities team by coordinating contractors, maintaining records, dashboards and RAMS, and ensuring compliance across the Coventry site.

The 6-month, fully onsite assignment offers proactive administration across multiple sites and cost-tracking opportunities.