Facilities Co-Ordinator

Mitie; Northampton; On-site; GBP 24,000 - 32,000; Full time

Job summary

Mitie in the United Kingdom is seeking a Facilities Co-ordinator to be the on-site point of contact for facilities operations, supporting colleagues, contractors and visitors while upholding safety, compliance and service standards.

You will work closely with multiple Mitie teams to coordinate activities, manage site compliance, inductions and RAMS reviews, and help create a safe, welcoming and efficient workplace for everyone.

Qualifications

• Experience in facilities management or workplace experience.
• Strong knowledge of health and safety and contractor management.
• Excellent communication and stakeholder management.

Responsibilities

• Act as the primary point of contact for on-site facilities requests and support colleagues with hard and soft services issues.
• Coordinate site compliance activities, inductions, RAMS reviews, audits and safety checks.
• Support health and safety compliance by managing first aid, fire wardens, drills and COSHH documentation.
• Monitor planned and reactive maintenance activities, ensuring safe and complete works with proper documentation.
• Maintain site records, logbooks and compliance documentation while supporting client visits and audits.

Skills

Facilities Mgmt

Health & Safety

Contractor mgmt

Communication

Stakeholder mgmt

Organised

Job description

At Mitie, our people are our greatest strength, and our promise is to create a place to work where you can thrive and be your best every day. We're looking for a Facilities Co-ordinator to be the key point of contact for facilities operations on site, supporting colleagues, contractors and visitors while ensuring the highest standards of safety, compliance and service delivery.

As the eyes and ears of the workplace, you'll work closely with multiple Mitie teams to identify improvements, coordinate facilities activities, manage site compliance requirements and help create a safe, welcoming and efficient environment for everyone.

Role Responsibilities

• Act as the primary point of contact for all on-site facilities requests, supporting colleagues with both hard and soft services issues.
• Coordinate site compliance activities, including inductions, contractor management, RAMS reviews, audits, safety checks and remedial action tracking.
• Support health and safety compliance by managing first aid, fire warden requirements, fire drills, COSHH documentation and QHSE communications.
• Monitor planned and reactive maintenance activities, ensuring work is completed safely, accurately and fully evidenced.
• Maintain site records, logbooks and compliance documentation while supporting client visits, audits and operational improvements.

What We're Looking For

• Previous experience within Facilities Management, Workplace Experience, Building Management or a similar facilities-based role.
• Strong knowledge of health and safety, compliance processes and contractor management.
• Excellent communication and stakeholder management skills with the ability to build relationships across multiple teams.
• A proactive and organised approach with the confidence to take ownership of site issues and drive resolutions.
• Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

What's In It For You?

• Opportunity to play a key role in delivering an exceptional workplace experience.
• Exposure to a broad range of facilities, compliance and operational responsibilities.
• Ongoing development and career progression opportunities within Mitie.