Facilities Administrator (Temp) - Liverpool City Centre

Confidential; West Kirby; On-site; GBP 17,000 - 24,000; Full time

Benefits offered by this job

On-site role

Temporary assignment

Job summary

Confidential in Liverpool City Centre is seeking a Temporary Facilities Administrator to keep day-to-day facilities management tasks organised and support reception, supplier coordination, and admin duties.

You will handle health & safety administration, asset registers, invoicing and debtor reporting, and ensure data accuracy while building relationships with internal stakeholders. The role is Monday–Friday, on-site, 9am-5pm.

Qualifications

• Experience providing organised administrative support in a busy setting.
• Confidence managing records, documents, calendars and routine correspondence.
• Good working knowledge of Microsoft Office, including Excel and Outlook.
• Ability to maintain accurate trackers and handle information carefully.
• Clear written and verbal communication when dealing with different contacts.

Responsibilities

• Acting as the first point of contact for facilities, premises, and front-of-house support, including reception duties and visitor management.
• Coordinating reporting, tracking, and resolution of day-to-day premises issues to ensure a safe working environment.
• Maintaining office standards, overseeing stationery supplies and general upkeep.
• Supporting supplier and contractor management, monitoring service delivery and assisting with procurement.
• Administering Health & Safety management system and supporting compliance processes.
• Assisting with environmental and sustainability initiatives and asset audits.
• Managing fixed asset register, coordinating audits, and producing asset-related reports.
• Providing finance administration support including raising invoices and debtor reporting.
• Delivering broad administrative support including document management and record keeping.

Skills

Administrative support

Microsoft Office

Record keeping

Communication

Reception duties

Time management

Education

Tools

Excel

Outlook

Job description

Confidential in Liverpool City Centre is seeking a Temporary Facilities Administrator to keep day-to-day facilities management tasks organised and support reception, supplier coordination, and admin duties.

You will handle health & safety administration, asset registers, invoicing and debtor reporting, and ensure data accuracy while building relationships with internal stakeholders. The role is Monday–Friday, on-site, 9am-5pm.