Facilities Administrator

Confidential; West Kirby; Presencial; GBP 17 000 - 24 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

On-site role

Temporary assignment

Resumo da oferta

Confidential in Liverpool City Centre is seeking a Temporary Facilities Administrator to keep day-to-day facilities management tasks organised and support reception, supplier coordination, and admin duties.

You will handle health & safety administration, asset registers, invoicing and debtor reporting, and ensure data accuracy while building relationships with internal stakeholders. The role is Monday–Friday, on-site, 9am-5pm.

Qualificações

• Experience providing organised administrative support in a busy setting.
• Confidence managing records, documents, calendars and routine correspondence.
• Good working knowledge of Microsoft Office, including Excel and Outlook.
• Ability to maintain accurate trackers and handle information carefully.
• Clear written and verbal communication when dealing with different contacts.

Responsabilidades

• Acting as the first point of contact for facilities, premises, and front-of-house support, including reception duties and visitor management.
• Coordinating reporting, tracking, and resolution of day-to-day premises issues to ensure a safe working environment.
• Maintaining office standards, overseeing stationery supplies and general upkeep.
• Supporting supplier and contractor management, monitoring service delivery and assisting with procurement.
• Administering Health & Safety management system and supporting compliance processes.
• Assisting with environmental and sustainability initiatives and asset audits.
• Managing fixed asset register, coordinating audits, and producing asset-related reports.
• Providing finance administration support including raising invoices and debtor reporting.
• Delivering broad administrative support including document management and record keeping.

Conhecimentos

Administrative support

Microsoft Office

Record keeping

Communication

Reception duties

Time management

Formação académica

Ferramentas

Excel

Outlook

Descrição da oferta de emprego

As a Facilities Administrator in Liverpool City Centre, you will keep day-to-day Facilities Management tasks organised and help the workplace run smoothly. Working within the Not For Profit sector, you will provide reliable administrative support across a temporary assignment.

Client Details

The organisation operates in the Not For Profit sector in Liverpool City Centre.

Description

• Acting as the first point of contact for facilities, premises, and front-of-house support, including reception duties, visitor management, postal services, deliveries, and general office enquiries.
• Coordinating the reporting, tracking, and resolution of day-to-day premises, maintenance, and facilities issues, ensuring a safe and professional working environment.
• Maintaining office standards, including overseeing stationery supplies, printed materials, and the overall upkeep and presentation of the office.
• Supporting supplier and contractor management, monitoring service delivery, and assisting with procurement and tendering activities.
• Administering the organisation's Health & Safety management system and supporting compliance-related processes.
• Assisting with environmental and sustainability initiatives, ensuring processes are maintained and monitored effectively.
• Managing and maintaining the fixed asset register, coordinating periodic asset audits, and producing accurate asset-related reports.
• Supporting finance administration, including raising invoices, assisting with debtor reporting and aged debt analysis, reconciling supplier statements, and liaising with colleagues on financial records.
• Providing a broad range of administrative support, including document management, record keeping, telephone enquiries, banking activities, and ad hoc business support tasks.
• Producing and maintaining accurate facilities, asset, and administrative records, ensuring data is up to date and accessible.
• Building effective relationships with internal stakeholders, suppliers, and service providers to support the smooth operation of business services.

Profile

• Experience of providing organised administrative support in a busy setting.
• Confidence managing records, documents, calendars and routine correspondence.
• Good working knowledge of Microsoft Office, including Excel and Outlook.
• Ability to maintain accurate trackers and handle information carefully.
• Clear written and verbal communication skills when dealing with different contacts.
• Ability to prioritise routine tasks and keep work moving during a temporary assignment.

Job Offer

• Temporary Facilities Administrator contract in Liverpool City Centre.
• Hourly pay of 14.72.
• Monday to Friday 9am - 5pm.
• Full time on site.

People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.