Facilities And Office Assistant

Allen Associates; Oxford; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

On-site parking

Job summary

Allen Associates is seeking an organised and proactive Temporary Facilities and Office Assistant to take ownership of essential office operations and support a busy professional team in Oxford. This temporary position is paid weekly via PAYE with an immediate start.

The role covers facilities coordination, HR administration tasks, and general administrative support, with 37.5 hours per week, on-site parking and potential extension beyond six months.

Qualifications

• Proven experience in office management, reception, or administration.
• Excellent organisational, prioritisation, and time management skills.
• Proficiency in Microsoft Office and Microsoft 365.
• Confident problem-solving and initiative.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and remain accurate under pressure.

Responsibilities

• Manage day-to-day office operations to support colleagues.
• Coordinate facilities, health and safety, and operational needs.
• Serve as point of contact for urgent issues and resolve problems promptly.
• Provide administrative support and maintain accurate records.
• Support HR administration, including interview scheduling and checks.
• Coordinate merchandise and wellbeing initiatives for the workplace.

Skills

Office management

Reception

Administration

Organisational skills

Time management

Microsoft Office

Communication skills

Prioritisation

Problem-solving

PA/EA experience

Tools

Microsoft Office

Microsoft 365

Job description

Are you an organised and proactive administrator ready to take ownership of essential office operations and support a busy professional team?

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Facilities and Office Assistant Responsibilities

• Managing day-to-day office operations, ensuring colleagues have the practical support they need.
• Coordinating facilities, health and safety, and operational requirements with relevant teams.
• Acting as a reliable point of contact for urgent issues and resolving problems promptly.
• Providing administrative support across the organisation, maintaining accurate records and clear communication.
• Supporting HR administration, including interview scheduling, reference checks, and right to work checks.
• Coordinating merchandise and wellbeing initiatives to support an effective workplace.

Temporary Facilities and Office Assistant Rewards

• £15.07 per hour plus holiday pay, paid weekly via PAYE.
• Monday to Friday working hours of 37.5 hours per week.
• Ongoing temporary assignment for at least six months, with potential for extension.
• Opportunity to support office operations, facilities, HR administration, and workplace initiatives.
• On-site parking available.

The Company

Our client is committed to improving outcomes for people affected by serious illness. They promote collaboration, personal accountability, curiosity, and continuous learning across their teams. This is a supportive environment for someone looking to gain valuable experience.

Temporary Facilities and Office Assistant Experience Essentials

• Proven experience in office management, reception, or administration.
• Excellent organisational, prioritisation, and time management skills.
• Proficiency in Microsoft Office and Microsoft 365.
• Confident problem-solving skills and the ability to use initiative.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and remain accurate under pressure.
• Previous PA or EA administration experience would be advantageous.

Location

This is an office-based role with on-site parking available. The successful candidate will work closely with facilities, health and safety, and administrative teams.