Facilities Administrator

Fresh Start Recruitment (UK) Ltd; South Normanton; On-site; GBP 26,000 - 29,000; Full time

Job summary

Fresh Start Recruitment (UK) Ltd is seeking a Facilities Administrator in South Normanton, Derbyshire. The role is a 6-month contract with a view to extension, paying £13.65 per hour and weekly pay.

Typical hours are 9:00am–5:00pm or 8:00am–4:00pm, Monday to Friday, with an immediate start. The position requires handling enquiries, coordinating with contractors, ensuring on-site documentation is valid, and managing inductions and permits.

Qualifications

• Requires prior office experience (ideally 2+ years).
• Proficient in Excel and data handling.

Responsibilities

• Monitor incoming enquiries from external parties, sites and departments and respond promptly and accurately.
• Liaise with contractors to ensure site procedures are followed and highlight concerns to management.
• Ensure contractor documentation (risk assessments, method statements, insurance, competencies) is valid before works.
• Induct and refresh contractor staff on UK sites with appropriate permits to work.
• Allocate qualified contractors to site maintenance tasks to meet high standards.
• Obtain quotes from suppliers for cost-effective solutions with alternatives.

Skills

Office experience

Excel skills

Tools

Excel

Job description

Ref 11122

Facilities Administrator

South Normanton, Derbyshire

£13.65 per hour - weekly paid

Monday to Friday role 9.00am - 5.00pm or 8.00am - 4.00pm

Immediate role for 6 month contract with a view to be extended after this period

Key Tasks for the Facilities Administrator

• To monitor incoming enquiries from all external parties, sites and departments and respond to the enquiry accurately and promptly.
• Liaise with contractors to ensure all site procedures are attained and to highlight any concerns to the management team promptly.
• To ensure that all contractors on site have provided the relevant documentation, including - but not limited to - risk assessments, method statements, insurance details and competencies, and that all documentation is valid, prior to any works being carried out on site.
• To ensure that all contractors on UK sites are fully inducted and refreshed on a periodic basis, using the relevant presentation and checklists and issued the relevant permits to work.
• To ensure that all sites are maintained to the highest standards, allocating qualified and approved contractors to carry out necessary work.
• To ensure that during business hours, all contractors report back to the Facilities office to sign off site and close permits, checking all contractor documentation upon completion of works for any actions, queries or ongoing requirements to be undertaken,
• To obtain quotes from suppliers for the most cost-effective solution with comparison options available from similar companies.

This is a great opportunity for join a forward thinking and expanding distribution company if you have previous office experience (ideally 2 years plus) and have indepth excel skills then we would love to hear from you.

All respondents to this position must be eligible to live and work in the UK.

Rischer and Butler part of Fresh Start UK is an Equal Opportunities employer.

Please note that due to the high level of applications we are only able to contact you if short listed for this vacancy. If you have not been contacted within 3 days, then your application on this occasion has been unsuccessful.

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