Facilities Administrator

NAB-Jones Lang LaSalle Services; West of England; On-site; GBP 24,000 - 30,000; Full time

Job summary

JLL is seeking a highly organized Facilities Administrator to join the team in Bristol on a client site. The role involves allocating work to engineers, updating Corrigo, raising PORs, and managing proposals for higher-value jobs.

Strong coordination, communication, and admin skills are essential for timely service delivery. You will maintain calendars, handle customer inquiries, book subcontractors, and ensure compliant documentation and filing on Sharepoint.

Qualifications

• High level of organisation and attention to detail.
• Strong written and verbal communication.
• Ability to prioritise tasks and manage time.
• Proficiency with Corrigo and related software.
• Experience coordinating jobs or managing service professionals.
• Familiarity with procurement and raising purchase orders.
• Ability to multitask in a fast-paced environment.
• Knowledge of Microsoft Office and compliance requirements.

Responsibilities

• Assign jobs to engineers and service professionals at the start and end of the day.
• Input updates onto the Corrigo system and email service professionals when their assistance is required.
• Raise Purchase Order Requests (POR) for materials and planned jobs.
• Create proposals on Corrigo for works over £1k with pricing and attached documents.
• Address customer queries promptly by phone, email, or Corrigo.
• Book subcontractors onto job sites and manage scheduling.
• Input all job bookings onto a shared calendar for coordination.
• Close Work Orders on Corrigo after completion and maintain accurate records.
• Create and organise folders on Sharepoint to store documents and ensure compliance.
• Raise remedial actions or follow-ups after service visits.

Skills

Organisation

Communication

Multitasking

Corrigo

Procurement

Tools

Corrigo

SharePoint

Microsoft Office

Job description

Posted 8 Days Ago Full Time Less than 10 Applies

Bristol, POST-AVO BS34 7QE

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Administrator

Based: Filton Bristol BS32 (on client site Rolls-Royce)

Hours: 40hrs Mon-Friday

We are seeking a highly organised and detail-oriented individual to join our team as a Facilities Administrator. As a Facilities Administrator you will play a key role in ensuring the smooth and efficient execution of our daily operations. Your primary responsibility will be to assign jobs to engineers and service professionals, both at the beginning and end of each workday. In addition, you will be responsible for the following tasks:

Inputting updates onto the Corrigo system and sending emails to service professionals when their assistance is required for a job, whether it be for a callout or a quotation.

Raising Purchase Order Requests (POR) encompassing materials and planned jobs, ensuring that necessary resources are available for successful job completion.

Creating proposals on Corrigo for works over £1k, providing detailed information and pricing for customer consideration. Attaching relevant documents, such as job reports, costs, and funding requests onto Corrigo for easy reference.

Addressing customer queries promptly and professionally via phone, email, or the Corrigo system. Actively following up with service professionals to ensure timely response and resolution of callouts. Booking subcontractors onto job sites using designated booking forms, ensuring their availability and adherence to project timelines.

Inputting all job bookings onto a shared calendar to maintain an updated schedule for efficient coordination. Closing Work Orders (WOs) on the Corrigo system after successful completion of jobs, ensuring accurate recording and documentation. Creating and organizing folders on Sharepoint to store documents and maintain a well-structured and accessible filing system. Raising any remedial actions or follow-ups required following service visits to ensure customer satisfaction and resolution. Ensuring all compliance documents are accurately saved and securely stored according to company guidelines.

Requirements:

• High level of organisation and attention to detail.
• Strong communication skills, both oral and written.
• Ability to effectively prioritise tasks and manage time efficiently.
• Proficiency in using Corrigo and other relevant software applications.
• Experience in coordinating jobs or managing service professionals is preferred.
• Familiarity with procurement processes and experience raising purchase orders.
• Ability to multitask and work in a fast-paced environment.
• Strong problem-solving abilities and ability to handle customer inquiries with professionalism.
• Working knowledge of Microsoft Office applications.
• Knowledge of compliance and regulatory requirements is a plus.

At JLL, we embrace more innovative ways of working and prioritise opportunities to strengthen and advance your career within the UK and beyond. We support each other's wellbeing and champion inclusivity and belonging across teams. What sets JLL apart is our culture of collaboration, both locally in the UK and across the globe. Join us in taking the more inspiring, innovative, and optimistic path on our journey toward success as a Facilities Administrator in Bristol.

Location:

On-site -Bristol, GBR

Job Tags:

Hiring

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Posted 8 Days Ago Full Time Less than 10 Applies