Facilities Administrator

A long standing partner; Yeovil; On-site; GBP 19,000 - 26,000; Full time

Job summary

Facilities Administrator role based in Yeovil, offering flexible hours (part-time or full-time) on a temporary ongoing basis. Salary shown as £16.34 per hour.

The role supports the smooth, safe and efficient running of workplace facilities with responsibilities spanning inspections, contractor coordination, compliance, and general facilities administration. The ideal candidate will be proactive, highly organised, and customer-focused, with strong communication skills and the ability to manage

Qualifications

• Proactive, self-motivated and able to work on own initiative.
• Excellent communication skills and customer-focused attitude.
• Highly organised with ability to prioritise and meet deadlines.
• Comfortable handling multiple tasks and changing priorities.
• Strong interpersonal skills to work with stakeholders.
• Detail-oriented and able to own tasks from start to finish.
• Proficient with Outlook, Word and Excel.

Responsibilities

• Carry out regular workplace inspections to keep buildings and facilities safe and well maintained.
• Manage facilities requests and maintenance issues from start to finish; arrange works and escalate if needed.
• Coordinate contractors, suppliers and service contracts ensuring health & safety and procurement requirements.
• Support compliance activities including fire risk assessments and health & safety audits.
• Assist with workplace projects, office moves, space planning, refurbishments and improvements to services.
• Act as a point of contact for colleagues, handling purchasing, invoicing and general facilities administration.

Skills

Proactive

Organised

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Facilities Administrator

Salary: £16.34 P/H

Hours: Monday to Friday, part-time or full-time hours available

Location: Yeovil

Contract: this is a temporary, ongoing contract

We are currently recruiting for a Facilities Administrator to join an established organisation on a temporary, ongoing basis. This is a varied role supporting the smooth, safe and efficient running of workplace facilities, with responsibility for both proactive and reactive facilities management activities.

The role would suit someone who is organised, proactive and customer-focused, with excellent communication skills and the ability to manage multiple priorities.

Key Responsibilities

• Carry out regular workplace inspections, ensuring buildings, equipment and facilities remain safe, compliant and well maintained.
• Manage facilities requests and maintenance issues from start to finish, arranging works and escalating where required.
• Coordinate contractors, suppliers and facilities service contracts, ensuring health & safety, procurement and service requirements are met.
• Support compliance activities including fire risk assessments, health & safety audits, building security and business continuity.
• Assist with workplace projects, office moves, space planning, refurbishments and improvements to facilities services.
• Act as a key point of contact for colleagues and stakeholders, providing customer-focused support while managing purchasing, invoicing and general facilities administration.

We are looking for someone who is:

• Proactive, self-motivated and confident working on their own initiative.
• Positive and solution-focused, with a genuine commitment to providing excellent customer service.
• Highly organised, with the ability to prioritise a varied workload and work to deadlines.
• Comfortable managing multiple tasks and responding to changing priorities.
• A strong communicator with good interpersonal skills and the ability to work collaboratively with a range of stakeholders.
• Detail-oriented and able to take ownership of tasks from initial request through to completion.
• Confident using Microsoft Office, particularly Outlook, Word and Excel.
• Flexible and willing to support wider team requirements when needed.
• Able to travel between different workplace locations where required.

A full UK driving licence and access to suitable transport would be beneficial, as the role may involve travelling to different sites and locations that are not easily accessible by public transport.

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