Facilities Admin (Bank) – Data, MMS & Audit Support

Circle Health Group; Glasgow; On-site; GBP 14,000 - 21,000; Part time

Job summary

Circle Health Group is seeking a Facilities Service Administrator (Bank) for the National Enquiry Centre in Hillington, Glasgow. The role supports the facilities team with essential admin duties and operates on a bank basis within the department, with shifts from 08:00 to 16:00, Monday to Friday.

Key tasks include data processing for the Maintenance Management system (MMS), asset data management, and coordinating with external service providers, while maintaining audit-ready document control.

Qualifications

• Proficient in MS Excel, Word and Outlook.
• Data input experience with high attention to detail.
• Excellent written communication and interpersonal skills.
• Ability to demonstrate exceptional organisational skills and ability to prioritise.
• Customer service experience.
• Good team player.
• Problem solving and analytical skills.
• Excellent telephone communication manner.
• Previous administration experience would be beneficial.
• Minimum of GSCE/Standard Grade/National 4/5 Mathematics and English.

Responsibilities

• Be an active member of the facilities team, involved in day-to-day running of the department, providing an efficient and high-quality administration service to internal stakeholders.
• Provide data processing services for the Engineering function in respect of a Maintenance Management system (MMS).
• Ensure requests and queries are dealt with efficiently and professionally.
• Asset data management.
• Liaising with external service providers/contractors.
• Maintain document control files for audit and compliance.

Skills

Data input

MS Excel

MS Word

Outlook

Communication

Organisational skills

Team player

Problem solving

Telephone manner

Customer service

Attention to detail

Education

GCSE/Standard Grade/National 4/5 Mathematics

GCSE/Standard Grade/National 4/5 English

Tools

MS Excel

MS Word

Outlook

Job description

Circle Health Group is seeking a Facilities Service Administrator (Bank) for the National Enquiry Centre in Hillington, Glasgow. The role supports the facilities team with essential admin duties and operates on a bank basis within the department, with shifts from 08:00 to 16:00, Monday to Friday.

Key tasks include data processing for the Maintenance Management system (MMS), asset data management, and coordinating with external service providers, while maintaining audit-ready document control.