Facilities Service Administrator (Bank)

Circle Health Group; Glasgow; On-site; GBP 14,000 - 21,000; Part time

Benefits offered by this job

Competitive hourly rate

Job summary

Circle Health Group in Glasgow is seeking a Facilities Service Administrator to support the day-to-day running of the facilities team at the National Enquiry Centre in Hillington.

You will handle data entry for the MMS, maintain document control, and liaise with contractors, with a focus on accuracy and efficiency. This bank-based role offers weekday hours and a supportive team environment.

Qualifications

• Proficient in MS Excel, Word and Outlook.
• Data input experience with high attention to detail.
• Excellent written communication and interpersonal skills.
• Organised with ability to prioritise.
• Team player with problem solving abilities.
• Previous administration experience would be beneficial.
• Maths and English at GCSE level or equivalent.

Responsibilities

• Provide efficient admin support to the facilities team.
• Process data for the Maintenance Management System (MMS).
• Handle requests and queries professionally.
• Liaise with external service providers and contractors.
• Maintain audit-ready document control files.

Skills

Excel

Word

Outlook

Data entry

Administration

Education

GCSE/Standard Grade/National 4/5 Mathematics and English

Tools

Maintenance Management System (MMS)

Job description

The National Enquiry Centre, Hillington, Glasgow

Bank Shifts

Salary: Up to £12.71 per hour

Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for aFacilities Service Administratorto join our team on a bank basis within theFacilitiesdepartment based in our National Enquiry Centre in Hillington. The department operates between 08:00AM - 16:00PM, Monday to Friday,

Duties of this role include:

• To be an active member of the facilities team, involved in the day to day running of the department, providing an efficient and high-quality administration service to all internal stakeholders
• Provide data processing services for the Engineering function in respect of a Maintenance Management system (MMS)
• Ensure requests and queries are dealt with efficiently and professionally
• Liaising with external service providers/contractors
• Maintain document control files for audit and compliance

Applicants should meet the following criteria:

• Proficient in the use of MS Excel, Word and Outlook
• Data input experience with high attention to detail
• Excellent written communication and interpersonal skills
• Ability to demonstrate exceptional organisational skills and ability to prioritise
• Good team player
• Problem solving and analytical skills
• Excellent telephone communication manner
• Previous administration experience would be beneficial
• Minimum of GSCE/Standard Grade/National 4/5 Mathematics and English

Salary & Benefits:

Circle Health Group offers a competitive hourly rate.

“Our culture is a result of the way our people live and breathe our philosophy, which combines our purpose, principles and values.

Circle National Enquiry Centre - Glasgow BESbswy

Circle National Enquiry Centre - Glasgow

Circle National Enquiry Centre - Glasgow