Executive Site Support & Events Coordinator

Brellis Recruitment Ltd; Long Marston CP; On-site; GBP 25,000 - 35,000; Full time

Job summary

Brellis Recruitment Ltd in the United Kingdom seeks an experienced management support professional to provide admin support to the General Manager, coordinate meetings, agendas, minutes and deadlines, and assist with document formatting and reports.

You will manage events, VIP site visits, onboarding of new team members, and handling confidential information with excellent organisational and communication skills, diary management, and stakeholder liaison at executive level.

Qualifications

• Experience in a management support role or similar.
• Experience handling financial and confidential information.
• Diary management of senior leaders.
• Project Management qualification (desirable).
• Educated to A-Level or equivalent.
• Excellent interpersonal and communication skills.
• Ability to communicate at an executive level.

Responsibilities

• Provide administrative support to the General Manager.
• Coordinate meetings: scheduling, agendas, minutes and deadlines.
• Format documents, reports and presentations.
• Manage the Events and Visitors Tracker and communicate updates.
• Support planning for the annual Live event with stakeholders and organiser.
• Lead and coordinate VIP and site visits with internal and external stakeholders.
• Act as main contact for internal and external events on site.
• Arrange catering for site events, visits and meetings as required.
• Coordinate site project meetings with stakeholders and arrange requirements.
• Manage the Activity Log with Investment/Finance to ensure invoicing accuracy.
• Handle payments for services and maintain an expenditure tracker.
• Coordinate onboarding of new team members.

Skills

Diary management

Administrative support

Stakeholder coordination

Executive communication

Attention to detail

Problem solving

Education

A-Level or equivalent

Job description

Brellis Recruitment Ltd in the United Kingdom seeks an experienced management support professional to provide admin support to the General Manager, coordinate meetings, agendas, minutes and deadlines, and assist with document formatting and reports.

You will manage events, VIP site visits, onboarding of new team members, and handling confidential information with excellent organisational and communication skills, diary management, and stakeholder liaison at executive level.