Site Support Manager

Brellis Recruitment Ltd; Stratford-upon-Avon; On-site; GBP 21,000 - 27,000; Full time

Job summary

Brellis Recruitment Ltd in Stratford-upon-Avon seeks an organised Administrative Support Specialist on a temporary to permanent basis. You will support the General Manager, coordinate meetings, and help prepare documents and presentations.

You will oversee events and site visits, manage the activity diary, and coordinate with internal teams. Strong attention to detail, confidentiality, and executive-level communication are essential.

Qualifications

• Educated to A-Level or equivalent.
• Experience in a management support role or similar.
• Experience handling financial and other confidential information.
• Project management qualification (desirable).
• Experience of diary management of senior leaders.
• Strong coordination skills with the ability to manage multiple activities.
• Excellent organisational and problem solving skills.
• Outstanding interpersonal and communication skills.
• Ability to communicate at an executive level.
• Strong attention to detail.

Responsibilities

• Provide administrative support to the General Manager.
• Coordination of meetings including; scheduling; agendas; minutes; and tracking of deadlines.
• Co-ordination and timely support with the formatting of documents, reports and presentations.
• Manage the Events and Visitors Tracker, communicating key messages and updates with all stakeholders.
• Support the planning and preparation for the annual Live event, liaising with internal stakeholders and the event organiser.
• Lead and coordinate VIP and other site visits by liaising with internal and external stakeholders – including the Communications, and HR teams.
• Act as main point of contact and organiser for internal and external events held on site, managing any issues or decision points, escalating as necessary to the General Manager.
• Ensure arrangements are in place for catering in support of site events, visits and meetings as required.
• Coordination of site project meetings, liaising with internal and external stakeholders to ensure required arrangements are in place.
• Manage the Activity Log, liaising with the Investment and Finance teams to ensure customers are accurately invoiced for services.
• Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget.
• Coordinate the onboarding of new team members.

Skills

Diary management

Executive communication

Event coordination

Stakeholder management

Administrative support

Coordination

Attention to detail

Problem solving

Education

A-Level or equivalent

Job description

A superb opportunity to join a leading company on a temporary to permanent basis.

Key Responsibilities:

• Provide administrative support to the General Manager


• Coordination of meetings including; scheduling; agendas; minutes; and tracking of deadlines


• Co-ordination and timely support with the formatting of documents, reports and presentations


• Manage the Events and Visitors Tracker, communicating key messages and updates with all stakeholders


• Support the planning and preparation for the annual Live event, liaising with internal stakeholders and the event organiser


• Lead and coordinate VIP and other site visits by liaising with internal and external stakeholders – including the Communications, and HR teams


• Act as main point of contact and organiser for internal and external events held on site, managing any issues or decision points, escalating as necessary to the General Manager


• Ensure arrangements are in place for catering in support of site events, visits and meetings as required


• Coordination of site project meetings, liaising with internal and external stakeholders to ensure required arrangements are in place


• Manage the Activity Log, liaising with the Investment and Finance teams to ensure customers are accurately invoiced for services


• Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget


• Coordinate the onboarding of new team members

Personal profile:

• Educated to A-Level or equivalent


• Experience in a management support role or similar


• Experienced in handling financial and other confidential information


• Recognised Project Management qualification (desirable)


• Experience of diary management of senior leaders


• Strong coordination skills with the ability to manage multiple activities individually and across a team


• Excellent organisational and problem solving skills


• Outstanding interpersonal and communication skills


• Ability to communicate at an executive level


• Strong attention to detail

INDL