Site Support Manager in Long Marston

Energy Jobline CVL; Long Marston; On-site; GBP 25,000 - 35,000; Full time

Job summary

Energy Jobline CVL is seeking an experienced administrator to support the General Manager on a temporary to permanent basis. You will coordinate meetings, prepare agendas and minutes, format reports and presentations, and manage events and site visits with internal and external stakeholders.

You will handle confidential information, maintain the activity tracker, and assist onboarding for new team members while maintaining keen attention to detail and strong organisational skills.

Qualifications

• Educated to A-Level or equivalent.
• Experience in a management support role or similar.
• Experience handling confidential information.
• Recognition of Project Management qualification (desirable).
• Diary management experience of senior leaders.

Responsibilities

• Provide administrative support to the General Manager.
• Coordinate meetings: scheduling, agendas, minutes, deadlines.
• Format documents, reports and presentations with timely support.
• Manage the Events and Visitors Tracker and communicate updates with stakeholders.
• Assist with planning for the annual Live event and liaise with event organiser.

Skills

Coordination skills

Organisational skills

Interpersonal communication

Executive level communication

Problem solving

Education

A-Level or equivalent

Job description

A superb opportunity to join a leading company on a temporary to permanent basis.

Key Responsibilities:

• Provide administrative support to the General Manager
• Coordination of meetings including; scheduling; agendas; minutes; and tracking of deadlines
• Co-ordination and timely support with the formatting of documents, reports and presentations
• Manage the Events and Visitors Tracker, communicating key messages and updates with all stakeholders
• Support the planning and preparation for the annual Live event, liaising with internal stakeholders and the event organiser
• Lead and coordinate VIP and other site visits by liaising with internal and external stakeholders – including the Communications, and HR teams
• Act as main point of contact and organiser for internal and external events held on site, managing any issues or decision points, escalating as necessary to the General Manager
• Ensure arrangements are in place for catering in support of site events, visits and meetings as required
• Coordination of site project meetings, liaising with internal and external stakeholders to ensure required arrangements are in place
• Manage the Activity Log, liaising with the Investment and Finance teams to ensure customers are accurately invoiced for services
• Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget
• Coordinate the onboarding of new team members

Personal profile:

• Educated to A-Level or equivalent
• Experience in a management support role or similar
• Experienced in handling financial and other confidential information
• Recognised Project Management qualification (desirable)
• Experience of diary management of senior leaders
• Strong coordination skills with the ability to manage multiple activities individually and across a team
• Excellent organisational and problem solving skills
• Outstanding interpersonal and communication skills
• Ability to communicate at an executive level
• Strong attention to detail
• INDL