Site Support Manager

Brellis Recruitment; England; On-site; GBP 26,000 - 32,000; Full time

Job summary

Brellis Recruitment Ltd is seeking a capable administrator to join a leading organization on a temporary to permanent basis. You will provide high-level support to the General Manager, coordinate meetings and manage key deadlines.

You will also coordinate events, prepare documents and liaise with internal and external stakeholders to ensure smooth operations. The role requires strong organisational skills, discretion with confidential information, and excellent communication at executive level.

Qualifications

• Educated to A-Level or equivalent.
• Experience in a management support role or similar.
• Experience handling confidential financial information.
• Desirable: recognised Project Management qualification.
• Experience with diary management of senior leaders.
• Strong coordination skills and ability to manage multiple activities.
• Excellent organizational and problem-solving skills.
• Outstanding interpersonal and executive-level communication.

Responsibilities

• Provide administrative support to the General Manager.
• Coordinate meetings: scheduling; agendas; minutes; deadlines.
• Format and prepare documents, reports and presentations.
• Manage the Events and Visitors Tracker and communicate updates to stakeholders.
• Support planning for the annual Live event with internal stakeholders and the event organiser.
• Coordinate VIP site visits with Communications and HR teams.
• Act as main contact for internal/external events; escalate as needed.
• Arrange catering for site events, visits and meetings as required.
• Coordinate site project meetings with internal/external stakeholders.
• Manage the Activity Log with Investment and Finance to invoice customers.
• Manage payments for services onto site and track expenditure.
• Coordinate onboarding of new team members.

Skills

Administrative support

Diary management

Coordination

Executive communication

Problem solving

Education

A-Level or equivalent

Job description

A superb opportunity to join a leading company on a temporary to permanent basis.

Key Responsibilities:

• Provide administrative support to the General Manager
• Coordination of meetings including; scheduling; agendas; minutes; and tracking of deadlines
• Co-ordination and timely support with the formatting of documents, reports and presentations
• Manage the Events and Visitors Tracker, communicating key messages and updates with all stakeholders
• Support the planning and preparation for the annual Live event, liaising with internal stakeholders and the event organiser
• Lead and coordinate VIP and other site visits by liaising with internal and external stakeholders including the Communications, and HR teams
• Act as main point of contact and organiser for internal and external events held on site, managing any issues or decision points, escalating as necessary to the General Manager
• Ensure arrangements are in place for catering in support of site events, visits and meetings as required
• Coordination of site project meetings, liaising with internal and external stakeholders to ensure required arrangements are in place
• Manage the Activity Log, liaising with the Investment and Finance teams to ensure customers are accurately invoiced for services
• Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget
• Coordinate the onboarding of new team members

Personal profile:

• Educated to A-Level or equivalent
• Experience in a management support role or similar
• Experienced in handling financial and other confidential information
• Recognised Project Management qualification (desirable)
• Experience of diary management of senior leaders
• Strong coordination skills with the ability to manage multiple activities individually and across a team
• Excellent organisational and problem solving skills
• Outstanding interpersonal and communication skills
• Ability to communicate at an executive level
• Strong attention to detail

INDL