Site Support Manager

Brellis Recruitment; Long Marston CP; On-site; GBP 25,000 - 35,000; Full time

Job summary

Brellis Recruitment Ltd in the United Kingdom seeks an experienced management support professional to provide admin support to the General Manager, coordinate meetings, agendas, minutes and deadlines, and assist with document formatting and reports.

You will manage events, VIP site visits, onboarding of new team members, and handling confidential information with excellent organisational and communication skills, diary management, and stakeholder liaison at executive level.

Qualifications

• Experience in a management support role or similar.
• Experience handling financial and confidential information.
• Diary management of senior leaders.
• Project Management qualification (desirable).
• Educated to A-Level or equivalent.
• Excellent interpersonal and communication skills.
• Ability to communicate at an executive level.

Responsibilities

• Provide administrative support to the General Manager.
• Coordinate meetings: scheduling, agendas, minutes and deadlines.
• Format documents, reports and presentations.
• Manage the Events and Visitors Tracker and communicate updates.
• Support planning for the annual Live event with stakeholders and organiser.
• Lead and coordinate VIP and site visits with internal and external stakeholders.
• Act as main contact for internal and external events on site.
• Arrange catering for site events, visits and meetings as required.
• Coordinate site project meetings with stakeholders and arrange requirements.
• Manage the Activity Log with Investment/Finance to ensure invoicing accuracy.
• Handle payments for services and maintain an expenditure tracker.
• Coordinate onboarding of new team members.

Skills

Diary management

Administrative support

Stakeholder coordination

Executive communication

Attention to detail

Problem solving

Education

A-Level or equivalent

Job description

A superb opportunity to join a leading company on a temporary to permanent basis.

Key Responsibilities:

• Provide administrative support to the General Manager
• Coordination of meetings including; scheduling; agendas; minutes; and tracking of deadlines
• Co-ordination and timely support with the formatting of documents, reports and presentations
• Manage the Events and Visitors Tracker, communicating key messages and updates with all stakeholders
• Support the planning and preparation for the annual Live event, liaising with internal stakeholders and the event organiser
• Lead and coordinate VIP and other site visits by liaising with internal and external stakeholders – including the Communications, and HR teams
• Act as main point of contact and organiser for internal and external events held on site, managing any issues or decision points, escalating as necessary to the General Manager
• Ensure arrangements are in place for catering in support of site events, visits and meetings as required
• Coordination of site project meetings, liaising with internal and external stakeholders to ensure required arrangements are in place
• Manage the Activity Log, liaising with the Investment and Finance teams to ensure customers are accurately invoiced for services
• Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget
• Coordinate the onboarding of new team members

Personal profile:

• Educated to A-Level or equivalent
• Experience in a management support role or similar
• Experienced in handling financial and other confidential information
• Recognised Project Management qualification (desirable)
• Experience of diary management of senior leaders
• Strong coordination skills with the ability to manage multiple activities individually and across a team
• Excellent organisational and problem solving skills
• Outstanding interpersonal and communication skills
• Ability to communicate at an executive level
• Strong attention to detail

INDL