Executive Personal Assistant – Diary, Minutes & Confidential Admin

United Lincolnshire Hospitals Nhs Trust; Swineshead; On-site; GBP 23,000 - 28,000; Full time

Job summary

United Lincolnshire Hospitals NHS Trust is seeking a proactive Personal Assistant to support the Alliance Care Group Triumvirate. The role involves high-level diary management, minute taking, and handling enquiries from staff, the public and patients.

You will type correspondence, organise meetings, and maintain filing systems with confidentiality and discretion. Proven secretarial skills and the ability to learn new systems quickly are essential.

Qualifications

• Good general education and excellent secretarial skills.
• Experience with Microsoft 365/Teams is advantageous.

Responsibilities

• Manage electronic diaries and handle staff, public, and patient enquiries.
• Type correspondence and reports for internal and external use.
• Organise meetings: venues, times, papers and minutes.
• Maintain paper and electronic filing systems; manage filing and trackers; monitor actions.
• Travel to other sites/hospitals as required; flexible working to meet service needs.
• Learn and use new systems quickly; work with initiative and discretion.

Skills

Diary management

Minute taking

Secretarial skills

Microsoft 365

Education

General education

Driving licence

Tools

Microsoft 365 Suite

Teams

Job description

United Lincolnshire Hospitals NHS Trust is seeking a proactive Personal Assistant to support the Alliance Care Group Triumvirate. The role involves high-level diary management, minute taking, and handling enquiries from staff, the public and patients.

You will type correspondence, organise meetings, and maintain filing systems with confidentiality and discretion. Proven secretarial skills and the ability to learn new systems quickly are essential.