Executive PA to Senior Manager (NHS Trust)

United Lincolnshire Hospitals NHS Trust; Wollaton; On-site; GBP 26,000 - 36,000; Full time

Job summary

United Lincolnshire Hospitals NHS Trust is seeking a proactive Personal Assistant to support the Alliance Care Group Triumvirate. Duties include managing electronic diaries, handling enquiries from staff, the public and patients, typing correspondence and reports, organising venues and papers for meetings, and taking minutes.

You should be fluent in Microsoft 365 (Word, PowerPoint, Excel, Teams), able to learn new systems quickly, and work with initiative.

Qualifications

• Good command of the English language, both written and verbal.
• Ability to use a variety of Microsoft software packages including Word, PowerPoint and Excel to a standard.
• RSA III word processing qualification or equivalent.
• Recognised advanced Personal Secretarial qualification.
• 5 GCSE's Grade C or above (or equivalent).
• ECDL qualification or ability.
• Experience of using PAS.

Responsibilities

• Manage electronic diaries for senior managers.
• Handle enquiries from staff, the public and patients.
• Type correspondence and reports.
• Organise venues, times and papers for meetings.
• Take minutes and maintain filing systems (paper and electronic).
• Monitor actions and maintain brought-forward and tracking systems.
• Travel to other sites/hospitals on occasions; flexible working.
• Learn new technology systems and use Microsoft 365/Teams to a high standard.

Skills

English language proficiency

Shorthand 80 wpm

Secretarial skills

Discretion & confidentiality

Education

RSA III word processing qualification or equivalent

Recognised advanced Personal Secretarial qualification

5 GCSEs Grade C or above

ECDL

Tools

Microsoft Word

PowerPoint

Excel

Teams

Job description

United Lincolnshire Hospitals NHS Trust is seeking a proactive Personal Assistant to support the Alliance Care Group Triumvirate. Duties include managing electronic diaries, handling enquiries from staff, the public and patients, typing correspondence and reports, organising venues and papers for meetings, and taking minutes.

You should be fluent in Microsoft 365 (Word, PowerPoint, Excel, Teams), able to learn new systems quickly, and work with initiative.