Personal Assistant - Band 4

United Lincolnshire Hospitals Nhs Trust; Swineshead; On-site; GBP 23,000 - 28,000; Full time

Job summary

United Lincolnshire Hospitals NHS Trust is seeking a proactive Personal Assistant to support the Alliance Care Group Triumvirate. The role involves high-level diary management, minute taking, and handling enquiries from staff, the public and patients.

You will type correspondence, organise meetings, and maintain filing systems with confidentiality and discretion. Proven secretarial skills and the ability to learn new systems quickly are essential.

Qualifications

• Good general education and excellent secretarial skills.
• Experience with Microsoft 365/Teams is advantageous.

Responsibilities

• Manage electronic diaries and handle staff, public, and patient enquiries.
• Type correspondence and reports for internal and external use.
• Organise meetings: venues, times, papers and minutes.
• Maintain paper and electronic filing systems; manage filing and trackers; monitor actions.
• Travel to other sites/hospitals as required; flexible working to meet service needs.
• Learn and use new systems quickly; work with initiative and discretion.

Skills

Diary management

Minute taking

Secretarial skills

Microsoft 365

Education

General education

Driving licence

Tools

Microsoft 365 Suite

Teams

Job description

We are recruiting a Personal Assistant to the support the Alliance Care Group Triumvirate.We welcome applications from all sectors, healthcare knowledge is not essential, we choose our people very carefully and will consider all applicants against our Trust Values and Behaviours framework.

Your duties will include a full range of administrative tasks including managing electronic diaries, dealing with enquiries from staff, the public and patients, typing correspondence and reports, organising venues, times and papers for meetings, in addition to taking minutes, maintaining both a paper and electronic filing system, operating an effective brought forward and tracking system and monitoring actions.

It is crucial to be able to build relations quickly, communicate well and have excellent administrative skills. This will include being able to work with Microsoft 365 suite/Teams, to a high standard as well as being able to learn new technology systems. Team working cross cover and support is important but you will need to be self-sufficient and able to use your initiative.Candidates should have a good level of general education and excellent secretarial skills., The successful candidate will be very enthusiastic, have a passion and desire to be the best, You will often be expected to act discreetly, using your own judgement and initiative when dealing with information that is private, confidential or sensitive in nature. You will be someone who can learn systems quickly and be efficient in their use. Full training on systems will be provided.

There will be requirement to travel to other sites/hospitals on occasions in order to fulfil the demands of the role therefore a valid driving licence will be required. We are supportive of flexible working providing the service needs are met.

The NHS is a great place to work, with a great rewards package and fantastic career development opportunities, Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).